Office Administrator

Office Administrator

• Job Type: Full-time
• Location: West End, London
• Working Hours: 8:30am - 5:00pm (1 day working from home, 4 days in the office)

My client, a company specialising in Real Estate and Investments, is seeking an Office Executive to maintain a professional office environment, ensuring all staff and visitors experience a welcoming and efficiently managed space. This role is ideal for someone who is proactive, highly organised, and capable of handling a variety of administrative tasks.

Day-to-day of the role:

• Welcome external visitors, escort them to meeting rooms, and offer refreshments.
• Prepare and tidy meeting rooms before and after external meetings.
• Handle incoming calls on the main telephone line.
• Manage grocery and stationery orders, ensuring kitchen and meeting room fridges are stocked.
• Respond to general requests from staff, such as provision of lockers and lost access passes.
• Provide IT assistance, including troubleshooting desk connections and replacing hardware, with support from the IT Director.
• Liaise with suppliers regarding new contracts, repairs, orders, and updates.
• Oversee the maintenance and repair of office equipment.
• Handle monthly invoice sign-offs and sort and scan post to relevant parties.
• Manage expense claims.
• Maintain the stock room and stationery cupboards.
• Support office PAs and EAs in diary coordination, document filing, supplier relationships, minute taking, and other office management tasks.
• Assist HR & PR teams with tasks.
• Other adhoc duties as required.

To apply for this Office Executive position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.