Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks and providing support to our staff members. If you are a proactive individual with excellent organizational and communication skills, we would love to hear from you.
Responsibilities:
Provide administrative support to Contract Buyer. Ensuring all order information is captured and updated daily to ensure contract records are kept up to date at all times.
Provide weekly contract reporting to finance team
Invoice processing
Liaise with other departments to resolve invoice queries
Delivery recording / follow ups
Plant and equipment hire - weekly reconcile / reporting / follow ups.
Assisting with organising operative accommodation as required
Maintaining client portals ensuring all contract/operative information is logged and up to date.
Assisting with recruiting of operatives on site
Updating employee records with qualifications and tracking expiry dates.
Dealing with PPE orders
Fielding Contract / Overflow telephone enquiries (taking messages)
Any other general day to day administrative duties.
Essential Requirements:
Previous administration experience 2 years+
Must be proficient in the use of all Microsoft Office packages particularly Outlook/Excel and Teams.
Great organisation and time management skills
Strong attention to detail
Desirable:
Previous experience in the Construction Industry is advantageous however not essential as full training and guidance will be given.
Key Personal Attributes:
Strong team player
Effective communicator (written and verbal)
Detail-oriented
Self-motivated to deliver high quality work
Good forward thinker and planner
Excellent time keeping
If you are a motivated individual with strong administrative skills, we encourage you to apply for this position. We offer competitive compensation and benefits packages, as well as opportunities for professional growth within our organization.
Please note that only shortlisted candidates will be contacted. Thank you for your understanding.