Office Administrator

Sinclair is now looking for a Office Administrator to support the Legal and Compliance teams with general administrative duties.

Location: Hybrid working 3 days in the office 2 at home, Lakeside, Chester Business Park, Cheshire, CH4 9QT

About Sinclair
Founded in 1971, Sinclair is a global medical aesthetics organisation, that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide. This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories.

Our Vision
Providing aesthetic excellence globally.
Our Mission
Driving the advancement of product quality and customer satisfaction, investing in innovation and people.
Our Values
Act with Integrity
Be results driven
Embrace your winning spirit
Stay ahead of the game
One team, one goal
Description
• Exceptional organisation skills
• Ability to handle multiple tasks and prioritise responsibilities
• Proactive
• Strong written and verbal communications skills
• Stakeholder management skills (chasing for documents/information and managing expectations)
• Proficient in Microsoft Office & Sharepoint (especially Word and Excel)

Key Responsibilities
• Managing the receipt of work that comes from the business globally, to triage and allocate it within the team, including leading weekly work allocation calls
• Managing invoices from external providers
• Keeping the external lawyers’ record of advice, costs and contact sheet up to date
• Assisting with population of simple template contracts under the supervision of other lawyers in the team
• Assisting the lawyers in the team with compiling presentations and training
• General administrative tasks such as filing emails, organisation of shared files, formatting documents, photocopying, printing and posting documents
• Arranging for the signature of documents, including use of DocuSign, and arranging for documents to be legalised/notarised, when required
• Assisting with administrative tasks relating to the business’s trade mark portfolio such as filing certificates and gaining evidence of use from the business
• Potential for growth within the role (dependent on performance) to include additional tasks such as legal research

Benefits
We offer:
• 25 days annual leave (plus bank holidays)
• Bonus based on performance
Free parking
• Opportunities for development and progression
• Company pension scheme
• Private medical insurance
• Healthcare Cash plan
• Health Screening
• Employee Assistance Programme
• Store discounts
• Tech and Cycle Scheme
• Discounted dining card
• Cycle to work scheme
• Green car scheme
• Holiday buy and sell
• Life Assurance scheme

We have a real focus on developing our people, and by fostering an entrepreneurial culture, we encourage flexibility, accountability and autonomy. The company is full of opportunity for those who wish to grasp it. Our people thrive on engagement, development and a varied workload. You will often be included in projects that require you to collaborate cross-functionally.

If this sounds like you and you meet the requirements, please apply, we would love to hear from you.
Please note if we receive a high volume of applications, we may close the role before the closing date noted.

By making this application you give consent for personal information to be used in automated decision making processes relating to key job requirements which are stated in this ad.
If you have any questions, please email [email protected].

Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair and Terms & Conditions associated with the use of such CVs will be considered null and void.