Office Administrator

Job DescriptionOverview: OTL Group, a well-established construction specialist contractor based in Pontypool, is currently seeking an Office Administrator. As the Office Administrator, you will play a pivotal role in providing comprehensive administrative support to the Commercial Project Department. Your responsibilities include maintaining accurate records, serving as the primary point of contact for customer inquiries, and ensuring operational efficiency.Key Responsibilities:·

Handle incoming telephone calls professionally, directing inquiries appropriately.·

Utilize Microsoft Office suite and ICT systems daily, including Outlook, Word, and Excel.·

Prepare documentation for site meetings and facilitate smooth communication channels.·

Manage office operations, including scheduling, communication, and record-keeping.·

Assist project teams with administrative tasks and coordination efforts.·

Support contract administration, ensuring document management and compliance.·

Compile Operations & Maintenance manuals to meet project requirements.·

Undertake general administrative duties to uphold office efficiency.·

Maintain accurate records, including estimating and project spreadsheets.·

Communicate with suppliers to obtain necessary information promptly and efficiently.·

Resolve customer inquiries promptly via phone calls and emails.·

Maintaining client project foldersRequirements:·

Proficiency in MS Office 365 suite, particularly Outlook, Word, and Excel.·

Excellent telephone manner and communication skills.·

Strong planning and prioritization abilities, with a proactive approach to meeting deadlines.·

Preferably (But not essential), a background or knowledge of the Construction Industry.·

Exceptional organizational skills and attention to detail.·

Ability to provide relevant working references from previous roles.·

Demonstrate ability to work both independently and collaboratively within a team.Full-time or part-time hours negotiable, offering flexibility to accommodate individual preferences and commitments.Join OTL Group and contribute your expertise to our esteemed projects while enjoying a supportive environment. Apply now to be part of our team.To apply please submit your CV along with a cover letter to [email protected]