Office Administrator (Temporary)

Company : Fairr Initiative

Job Description - Office Administrator (Temporary)

Type of position: 6 Months Temporary Assignment, - 9am - 5.30pm
Location: Office-based, London, UK

We are looking for an Administrator to join our team as an intern to support with our office operations and administration activities. The internship is an opportunity for -learning and growth-, this role supports the team, under the guidance and supervision of their line manager. The internship will enable the development of expertise through cover a range of administration duties and tasks to gain a broad experience.

Office Administration - providing an excellent service to all internal colleagues to support their experience working for FAIRR (supporting your line manager with queries)
Ordering office equipment, maintaining stock, ordering supplies, taking deliveries, photocopying, printing, and binding documents.
Meeting management – scheduling internal and external meetings, creating, and sending calendar invitations, booking rooms, ordering catering
Helping organise internal events for the team, finding, and booking venues, arranging catering.
Managing the shared mailbox – reviewing emails and forwarding them or replying to senders
Ordering and replenishing food stock for the team: Lunches, snacks, fruit, and drinks.
Ensure that the office is tidy, and fridges are emptied and clean.
Providing some support to the Finance team with administration (chasing up invoices etc)
Helping the team with booking events, conferences
Able to work independently (particularly on a Thursday and Friday when this role will cover the operations task standalone, as the line manager works part time).

Team player – eager to work as part of a team and gain maximum exposure to existing team members/managers
Excellent organisation and time management skills – with a drive to achieve concrete results, prioritising and ensuring delivery even when facing competing priorities.
Excellent written communication skills
High attention to detail
An enthusiastic and curious learner with a growth mindset, who is keen to develop by encouraging feedback from others to develop their skills and experience
Asks well thought through questions and actively listens to others to understand what is required
Keen to be involved in new experiences that will enable development - seeks out opportunities to be involved
Communicates effectively, keen to listen and absorb as much information as possible
Proactive and enthusiastic at communicating with others
Efficient, flexible and reliable
A self-starter, able to work with minimal oversight (after training)
Shows persistence in problem-solving to achieve personal and organisational goals.
Previous experience in managing information (and sometimes confidential information)

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Office Administrator (Temporary)

Job Description - Office Administrator (Temporary)

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