Office Administrator/Company Secretary - Accounting firm

Office Assistant & Company Secretary - Accounting firm
Victoria, Central London
£32,000 to £38,000

Butler Rose Public Practice are delighted to be supporting our client, a highly regarded firm of Chartered Accountants based close to Victoria in Central London that are now seeking a proactive and organised Office Assistant with company secretarial support responsibilities to work directly with the partners and ensure the smooth running of the practice.

Role Requirements -

• The role will encompass but will not be restricted to the following:
• Providing operational support to the partners to ease the burden of their day-to-day workload in running the business and attending to client matters.
• Provide company secretarial services and support internally, and to clients including generating and submission of on-line filing of documents to the Registrar of Companies using our dedicated software.
• Collaborating with managers within the firm and assisting them to effectively run their departments, including helping with workflows and management of client work-in-progress and ensuring synergy between departments.
• Active regular client liaison through correspondence, telephone, emails & meetings, as & when necessary.
• Assisting with new and potential client matters, including preparing fee quotes/proposals and on-boarding of new clients, and assisting with marketing and networking on an ad-hoc basis.
• Overseeing certain practice management and compliance procedures including assisting with compliance reviews and active involvement in client billing.
• Managing and overseeing the Anti-Money Laundering (AML) processes within the firm and assisting with ensuring adherence to office procedures/AML regulations and staff training.
• Attending to database and document management, archiving, GDPR compliance and other ad-hoc administrative tasks & projects.
• Assisting the partners in HR matters, including new staff onboarding and maintenance of absence/leave records and internal calendars, overseeing professional staff's CPD compliance, as well as assisting with office risk assessments.
• Involvement with some financial matters, including credit control and managing external supplier/service provider relationships.
• Overseeing IT support and liaison with our external IT consultants on issues that arise with existing computer systems & processes and dealing with any updating of equipment/systems required. Assisting with website support.
• Dealing with Bank Audit Certificate requests and controlling their receipt.
• Assistance with debt collection involving written and telephone communication.
• Provision of secretarial services & reception duties on a daily basis to include:
• Typing (correspondence, invoices, memos, file notes, emails etc.),
• Reception duties (phone calls, meet & greet clients, dealing with couriers etc.),
• Meeting room management and control.

Person Requirements -

• The ideal candidate will have at least 3 years' experience in a similar Office administrator/assistant role working in a professional environment.
• Computer literate with good knowledge of MS Office (MS Excel & MS Outlook in particular).
• Proactive in their approach to the role and the requirements of the firm.
• Ability to communicate effectively and interact with staff and clients on a professional level.
• Able to organise, manage and control their own workload and adhere to client and office deadlines and discretion.

This requirement is offered immediately and represents a fantastic opportunity to work for a close knit well-established firm of accountants.

Butler Rose is committed to equality in the workplace and is an equal opportunity employer.
Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.