Office and Accounts Assistant

Our client, a small but fast growing company, is looking for an experienced Office and Accounts Assistant to provide support to the MD with accounts, admin and general office duties.

With a cheerful and positive personality, the successful candidate will be able to work autonomously at times when the MD is out of the office and keep the accounts function running smoothly.

Must have experience in accounts and preferably Sage with excellent attention to detail and lots of initiative.

Monday to Friday, 8.30 - 4.30 (hours could be slightly flexible for the right person), with flexibility for hybrid working in the future.

Duties include

Accounts

• Process purchase invoices and prepare payment runs
• Reconcile bank accounts and credit card statements
• Assist with VAT returns and basic bookkeeping
• Raise sales invoices and track payments

Admin & Document Control

• Manage office correspondence, filing, and email inboxes
• Maintain project folders and ensure all paperwork is up to date
• Submit RAMS, insurance documents, and other compliance paperwork

HR & Timesheets

• Invoicing and tracking subbies cost
• Keep staff records, training certificates, and holidays up to date

Office management

• Order office supplies and keep systems organised
• Answer phones and support client queries

Support the team

• Help with document preparation (e.g., O&M manuals, quotations)
• Log and track project variations and invoices

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.