Office & Facilities Manager

Office & Facilities Manager
Manchester City Centre - Office Based
Highly competitive salary + excellent benefits

Are you an experienced Office & Facilities Manager looking to join a growing, ambitious company? Our client, a highly reputable Insurance firm in Manchester City Centre, is offering an exciting new opportunity with long-term growth potential.

Key Responsibilities:

Office Operations

• Oversee smooth day-to-day office operations, ensuring a professional and organized workspace

• Manage supplies, stock levels, and supplier relationships

• Coordinate internal/external meetings and ensure meeting rooms are equipped

• Maintain office calendar and avoid scheduling conflicts

Facilities Management

• Liaise with contractors for maintenance, repairs, and office improvements

• Ensure health and safety compliance through regular checks

• Oversee cleanliness via cleaning staff or services

Business Continuity

• Support the Business Continuity Plan in liaison with the BCP lead, including updates, reviews, and testing

• Act as emergency response coordinator (e.g. hoax threats, protests, etc.)

Health & Safety

• Collaborate with the H&S Officer to manage all health and safety activities

• Conduct risk assessments, manage incidents, and promote a safety-first culture

• Maintain emergency procedures, including evacuation plans and fire drills

• Ensure first aid kits are stocked and staff are trained in basic procedures

Supplier & Service Management

• Manage contracts and relationships with service providers

• Ensure compliance with sustainability goals

• Maintain supplier agreements via House of Control

Team Support

• Provide admin support across departments

• Help coordinate office events and team activities

• Assist with onboarding, including setting up workstations and access passes

• Support overseas hires with accommodation and utilities setup

Space Planning & Office Layout

• Plan office layout and workstation assignments

• Assist with office moves and renovations, minimizing disruption

Technology & Equipment

• Ensure office tech (phones, printers, AV equipment) is operational

• Work with IT to resolve technical issues and manage eco-compliant disposal

The Ideal Candidate:

Essential:

• Proven experience as Office/Facilities Manager in a corporate/professional setting

• Strong organizational and multitasking abilities

• Excellent communication skills for working with staff and suppliers

• Proficient in MS Office and office tools

• IOSH qualified

• Knowledge of facility management and safety standards

• Experience managing supplier contracts

• Adaptable and problem-solving mindset

Desirable:

• Project/office renovation experience

• NEBOSH qualification

• Understanding of H&S regulations in office settings

• Knowledge of eco-friendly practices

What You’ll Receive:

Be part of a company that fosters a supportive "One Team" culture and values every team member. Benefits include:

• Excellent pension

• Annual performance bonus

• Private medical insurance + cashback scheme

• 25 days holiday + birthday off

• Paid wellbeing days

• Enhanced family-friendly policies

• Career development and qualification support

• Employee Assistance Programme

• Group life insurance

• Cycle to work scheme

• Season ticket loan

• Perks and retail discounts

The company is an equal opportunities employer, committed to inclusivity and diversity in the workplace.

Apply now or contact one of our specialist consultants quoting reference: NJR15786.