Office Assistant

Contract Type: Full-time, Permanent

Location: Cambridge, UK

About the role

We’re looking for a friendly, organised Office Assistant to support the day-to-day running of our two Cambridge offices. This is an onsite role in a growing deep tech scale-up, reporting to our main Office Manager.

You will be a key support to the team, helping to keep the office welcoming and running smoothly so that the wider team can focus on building and scaling cutting-edge technology.

What You'll be doing

• Supporting the Office Manager with day-to-day office tasks across two sites in Cambridge.
• Helping to keep the office functioning efficiently by sourcing supplies and consumables.
• Organising food and drinks for the office, meetings, and team get-togethers.
• Booking meeting rooms and assisting with meeting set-ups and post-meeting clear down.
• Being a friendly first point of contact for ad-hoc office queries (in person and via email/chat/phone etc.) from the team and external visitors.
• Working with the People Team to assist with onboarding for new starters and offboarding for leavers.
• Assisting with supplier, courier, and delivery coordination.
• Coordination with cleaning and security contractors.
• Receiving deliveries, handling goods in, and supporting outbound shipments.
• Helping keep the office organised, safe, practical and efficient.
• Scheduling annual testing for electrical equipment and safety devices and assisting with monthly health and safety monitoring in office areas.
• Providing support to the teams on their more complicated travelling arrangements.
• Supporting with office moves, refurbishments and desk/seat planning.
• Assist with maintaining a well ordered and hygienic kitchen and breakout area.

What we're looking for

Essential

• Experience in an office or people-facing role.
• A proactive mindset and willingness to support wherever needed.
• Strong organisational skills and attention to detail.
• Friendly and good communication skills (verbal and written) with a focus on clarity, responsiveness and collaboration.
• Demonstrates proactive problem-solving skills, identifying and addressing potential issues before they arise.
• Comfortable using everyday office tools (Google suite; email, chat, calendars, Google docs and spreadsheets, task management tracker, Microsoft office software programmes).
• Ability to work onsite and juggle multiple tasks at the same time across both sites with the ability to prioritise tasks and workload.
• Enjoyment of working in a collaborative, fast-paced team.

Desirable (not required but beneficial)

• Experience working in a start-up, scale-up, or technology-led environment.
• Experience supporting office logistics, suppliers, or couriers.
• An interest in technology, innovation, or deep tech.
• Trained in first aid, mental health first aid and fire marshall.
• Experience of health & safety risk assessments.

Join Nu Quantum - Shaping the Future of Technology

Nu Quantum is at the forefront of quantum computing and advanced technology, driven by innovation, diversity, and a commitment to excellence. We’re creating an environment where brilliant minds from all backgrounds collaborate to push the boundaries of what’s possible.

Founded to commercialise research generated over the last decade at the Cavendish Laboratory, Nu Quantum is on a mission to shape the future of quantum information systems.

We’re working on exciting technology that will improve the utility and accelerate the time-to-market of quantum computing systems. We integrate novel quantum photonic technology to form an efficient and scalable quantum networking infrastructure in partnership with world-leading companies and academic groups.

Why work with us?

At Nu Quantum, we celebrate diversity and are committed to creating an inclusive workplace where people of all identities, orientations, backgrounds, and experiences are empowered. We value diverse perspectives as a source of creativity and innovation and encourage applications from all backgrounds, including those from underrepresented and marginalised communities. Joining Nu Quantum means joining a team where you can grow professionally and be part of an inspiring mission to shape the future of technology.

Benefits

• Refreshments, including fruit and beverages, are available in the office
• Flexible working options
• 28 days annual leave, inclusive of a 3-day company shutdown period + UK Bank Holidays
• Option to purchase up to 5 days holiday per year
• Access to the Cambridge Botanical Gardens
• On-site gym membership
• Cycle scheme 
• Private Medical and Dental Cover (With Vitality and Bupa)
• Enhanced paid family leave policies 
• Generous Employee Referral Scheme
• 1 month paid Sabbatical after 4 years of service
• Group Life Assurance (4 x salary)