Office Assistant

A busy Office Assistant position overseeing the clerical and organisational support tasks that ensure operations within the organisation run smoothly. Initially a one year Temporary role with the opportunity to become Permanent.

Duties will include:

• Reception - Answering calls, greeting guests & sending out daily post.
• Filing, Scanning, printing, laminating & binding for various departments.
• Typing up all minor & major test certificates.
• Typing up, formatting & proof reading quotations and letters.
• Ordering and maintaining stationery & canteen supplies for two offices and all sites.
• Managing general office maintenance - Cleaning contracts, decorators, Air Conditioning units, Fire Alarms etc
• Preparing site Inspection logs, signing in and out forms & Permit folders for site.
• Sending out starter packs, welcoming new staff & updating employee start date spreadsheet.
• Filing & adding all staff holiday forms to spreadsheet and Calendar.

Hospitality duties:

• Manage corporate football box - sending invites, organising each home match, ordering food & drink, paying invoices, purchasing extra tickets when required
• Hospitality & event bookings on behalf of Directors
• Liaising with Golf clubs, managing memberships & tracking golf bookings
• Internal & external corporate event bookings when required