Office Assistant and Excecutive Assistant to CEO

Job Description

Job description

Are you an experienced Assistant or Office assistant looking join a dynamic, tech savvy, fast growing and well respected mortgage brokerage? If the answer is yes then you are the perfect fit for us.

You will be managing the day to day requirements of running a small office and also supporting the CEO in his day to day duties.

Competitive salary package Depending On Experience

Previous experience in the Financial Services industry preferred.

Requirements

To act as the initial point of contact for the CEO, assessing priorities and redirecting calls, enquiry emails and requests as necessary.
Diary management.
Prepare reports, draft correspondence as required.
Managing confidential people data, including sensitive business and financial data.
Attend meetings including minute taking.
Administer expenses.
To liaise and arrange meetings to include the booking of rooms.
Responsible for event planning, for both on- and off-site meetings and annual conferences.
Any other duties as may reasonably be required.
Provide secretarial support as required.
Support the distribution of company bulletins and communications.
Support the marketing team with company events and meeting preparations.
skilled in Microsoft Office and Google Workspace
Excellent Customer Service skills, understanding customer needs and keeping customers informed.
Using an understanding of business issues, processes and outcomes to enhance business performance.

Personal Skills

Listening and communicating openly, honestly and respectfully with different audiences, promoting dialogue and building consensus.
Holding yourself and others to high standards of accountability and creating an infrastructure and transparent culture that supports and measures personal and organizational responsibility and accountability.
Treating others fairly, honestly, and respectfully, furthering the integrity of the organization and its relationships of trust with the broader community.
Able to handle multiple activities and still achieve deadlines. Ability to prioritise work and achieve high levels of productivity.

Other Requirements

Previous experience in a PA role
Relevant business knowledge
Excellent organisational and communication skills
Accurate work and good attention to detail
The ability to work effectively under pressure
Ability to maintain privacy and confidential information
Familiar with Microsoft and Workspace packages
Positive ‘can-do’ attitude
Fluent in English

Apply now!