Office Assistant - ENTRY LEVEL

Job Summary for Office Assistant

We are looking for a proactive and reliable Office Assistant to support the smooth running of our office operations. The successful candidate will provide general administrative support to various departments and ensure day-to-day tasks are completed efficiently and with attention to detail. This is a hands-on role suited to someone who is organised, approachable, and ready to assist with a variety of tasks.

Please note, this role is an entry level position.

Key Responsibilities for Office Assistant

• Ensure printers are stocked with paper and in working order each morning.
• Answer incoming phone calls and direct them appropriately.
• Accept and manage incoming deliveries.
• Prepare and serve drinks for visitors and internal meetings.
• Scan and file documents accurately, maintaining organised records.
• Print documents as required by team members.
• Organise and schedule meetings, including room bookings and diary coordination.
• Assist with administrative finance tasks such as typing up purchase orders and checking invoices against delivery notes.
• Provide ad-hoc administrative support to the wider team as needed.

Skills & Experience Required for Office Assistant

• Good organisational and time-management skills.
• Confident communicator with a polite and professional phone manner.
• Proficient in basic computer skills, including MS Office and printing/scanning equipment.
• Ability to multitask and work flexibly to meet the needs of the office.
• A team player with a positive, can-do attitude.

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.