Office Coordinator

Rewards and Benefits on Offer

• Varied and interesting role
• Excellent company culture
• Permanent position
• Monday to Friday working hours

MTrec’s Client Opportunity

Our client is an established and successful business based in York. They are looking for an Office Coordinator to join their team on a full-time, permanent basis. If you meet the person specification for the role, please apply below.

The Job you will be doing

• Oversee administrative tasks within office and on site
• Support the document control team to maintain existing product documentation on company systems
• Co-ordination of both site and office documentation to ensure revision control is maintained across the business
• Support the production of O&M documentation, including liaison with project team members and outside provers, to ensure handover documentation is delivered in a timely manner.
• Monitoring site paperwork and scanning into PIM.
• Update and maintain office templates.
• Ensure all site files/project documentation is archived in a timely manner in accordance with company processes
• Ordering office supplies
• Carrying out admin duties to support the estimating team
• Act as a first point of contact, greeting visitors on arrival to the offices
• Communicating to the relevant person the arrival of visitors
• Answering all telephone calls
• Monitoring of the reception emails / forward on any emails for other members of staff
• Book meeting rooms for internal / external meetings
• Sorting, recording and distribution of all incoming mail and recording and franking of all external mail
• Provide support for any functions or events held on behalf of the company
• Ensure the highest standards are maintained to continually improve the service given to Clients.
• Inform your line manager immediately of any problems encountered and identify possible
• solutions.
• Ensure all the company’s procedures are followed and adhered to and suggest opportunities to improve and develop them where appropriate.
• To carry out any duties which may be required to ensure a professional service is always provided.

About You

• Previous administration experience is essential
• Good general level of education - 5 GCSEs Grades A-C including Maths and English
• Full driving Licence
• Have experience in a similar role with a proven track record
• Experience of contributing to and implementing sound administrative systems and processes
• Highly skilled in Microsoft Office, especially Word, Excel, data entry and Outlook
• Knowledge of secretarial and administrative procedures
• Excellent interpersonal skills, with the confidence to approach people at all levels
• Excellent face to face and telephone manner
• Good keyboard skills
• Excellent numeric, communication & organisational skills
• Proactive and highly organised
• Ability to multi task and prioritise workload
• Previous experience using a document management system is desirable