Office Coordinator

We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021, 94% in 2022, while in 2023 we joined forces with Insight, a Fortune 500 company and a leading solutions and systems integrator. With exciting growth plans and cutting-edge projects, there has never been a better time to join our incredible team. 

Role: Office Coordinator
Salary: £25,000 - £31,000
Location: Bristol HQ - 5 days per week on site

Amdaris, an Insight company, is a scaling, forward-thinking software development business with a stylish head office based in the heart of Bristol. As the business continues to grow, we are looking for an Office Coordinator who can help create a welcoming, well-run and engaging office environment for our people, clients, suppliers and visitors.

Purpose

The Office Coordinator will play a central role in ensuring the Bristol office is welcoming, organised, safe, well-presented and fit for purpose. Acting as one of the first points of contact for visitors, employees, suppliers and external partners, this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day-to-day office operations.

The successful candidate will be proactive, highly organised and comfortable working independently. They will take ownership of the office environment, ensuring it remains tidy, engaging and well-stocked, while also supporting events, office culture, facilities coordination, health and safety activity, and future larger-scale projects.

This role would suit someone who genuinely cares about people’s experience at work, enjoys bringing positive energy to a space, and is confident coordinating tasks, suppliers and stakeholders with minimal supervision.

Key Accountabilities

• Create a welcoming, professional and positive experience for employees, clients and visitors, acting as a key ambassador for the Bristol office.


• Ensure the office environment remains organised, tidy, well-stocked and fit for purpose, maintaining high standards across all shared spaces.


• Coordinate office facilities, including suppliers, contractors, maintenance, cleaning, waste management and health & safety requirements.


• Manage office supplies, refreshments, snacks and catering, continuously enhancing the employee and visitor experience.


• Support onboarding activities for new employees, including office orientation, access arrangements and welcome packs


• Organise and coordinate internal events, team activities, client visits and office engagement initiatives that support company culture.


• Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.


• Take ownership of day-to-day office management while supporting larger workplace, culture and facilities projects as the business grows.

Experience Required

• Previous experience in an Office Coordinator, Office Administrator, Workplace Experience, Facilities, Hospitality or similar role.


• Strong organisational and time management skills, with the ability to manage multiple priorities simultaneously.


• Excellent interpersonal and communication skills, with a genuine passion for delivering exceptional customer and employee experiences.


• Proactive and self-sufficient, with the ability to work independently and take ownership of tasks and projects.


• Experience coordinating suppliers, contractors, events or workplace activities.


• High attention to detail and pride in maintaining a professional, welcoming and engaging office environment.


• Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.


• Proficient in Microsoft Office applications.


• Positive, energetic and personable, with a "can-do" attitude and a desire to contribute to company culture and employee engagement

Benefits

• Private medical cover


• Work‑from‑anywhere (EMEA) & hybrid working


• Dog‑friendly Bristol office


• Beer on tap & monthly socials


• Cycle‑to‑work, electric car scheme, gym discounts


• Health & wellbeing app


• Social & charitable events

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