Office Co-Ordinator

Job Title: Office Co-Ordinator
Salary: From £28,500 per year
Job Type: Full-time, Permanent
Schedule: Monday to Friday, 08:00–17:00
Work Location: Onsite

About the Role

We are looking for an organised and professional Office Co-Ordinator to support our client with the smooth day-to-day running of a busy office and operational environment.

You will work closely with departments across the business, acting as a key point of contact for customers, suppliers, contractors, visitors and internal teams. This role will involve administration, scheduling, reporting, customer communication and supporting operational processes.

Responsibilities

* Welcome visitors, clients, customers and contractors in a professional and friendly manner.

* Respond to general emails, post and customer/supplier correspondence.

* Keep files, records and archives accurate, accessible and auditable.

* Coordinate and prepare daily maintenance work schedules.

* Create and issue worksheets ahead of the next working day.

* Prioritise work based on urgency, business needs and customer requirements.

* Support ordering systems, stock inventory and replenishment.

* Assist with training records, accident and incident reporting and return-to-work documentation.

* Support maintenance records, completion sheets and contractual filing.

* Produce and maintain reports and operational data.

* Work with the General Manager and wider teams to support business reporting requirements.

* Help improve office processes and ensure office-based functions are completed accurately and on time.

Skills and Experience

* Previous experience in an office coordination, administration or customer service role.

* Strong organisational and time management skills.

* Ability to prioritise a busy workload.

* Excellent communication skills.

* Good attention to detail.

* Confident using Microsoft Office, including Excel, Word and Outlook.

* Able to handle confidential information appropriately.

* Customer-focused with a professional and approachable manner.

* Experience with scheduling, job management or maintenance management systems would be desirable.

Qualifications

* GCSE English and Maths, or equivalent, required.

What We Offer

* Permanent full-time role.

* Monday to Friday working pattern.

* Salary from £28,500 per year.

* Opportunity to support a busy operational business and work closely with multiple departments
Only candidates based in UK and eligible to work in UK are allowed