Office Coordinator

The Company
We've teamed up with an innovative advisory services firm located in the heart of London. This company, known for its expertise in IT support and project management services, is seeking an Office Coordinator to join their expanding team!

Who is Northreach?
Northreach is a dynamic recruitment agency that connects businesses with top talent in the cell & gene therapy, fintech and digital sectors. Our mission is to provide a seamless and personalised recruitment experience for clients and candidates, and to create a positive work environment that encourages equality, innovation and professional growth.

The role
As an Office Coordinator, you will be an essential member of our team, responsible for managing a variety of administrative and operational tasks that ensure the smooth running of our office. Collaborating closely with all departments, you will handle tasks such as raising purchase orders, processing invoices, and preparing properties for marketing. You will also liaise directly with clients, suppliers, and internal teams to coordinate marketing and sponsorship opportunities. This role demands a proactive individual with exceptional organisational skills and attention to detail, ensuring that the office is well-maintained and fully stocked, while also supporting the team in a fast-paced environment.

What will you be doing?
Oversee daily office operations, including managing calendars, scheduling meetings, and coordinating appointments.
Serve as the primary point of contact for office-related inquiries and provide general administrative support.
Manage office supplies and inventory, ensuring that necessary supplies are stocked and ordered as needed.
Coordinate office maintenance and repairs, liaising with vendors and service providers.
Assist with onboarding new employees, including preparing workstations and providing necessary office materials.
Organise and support company events, meetings, and conferences.
Maintain accurate records and files, both electronic and physical.
Assist with budget tracking and expense reporting.
Perform other administrative tasks as needed to support the team and enhance office efficiency.

What are we looking for?
Excellent IT skills, including proficiency in Microsoft Office
Excellent written and verbal communication skills
Exceptionally organised and detail-oriented, with the ability to multitask
Ability to work effectively in a fast-paced environment both as part of a team and individually
Strong client focus and an enthusiastic, can-do attitude

Northreach is an equal opportunity employer and we do not discriminate against any employee or applicant for employment based on race, colour, religion, sex, national origin, disability, or age. We are committed to promoting diversity, equity, and inclusion in the workplace and hiring practices, therefore only partner with business that promote DEI. We strive to create a welcoming and inclusive environment for all employees.