Office Coordinator

Job Description

Designer Parfums is a fast-growing, dynamic global fragrance company in the perfume & cosmetics industry, with a UK base in London and international ambition, with active business in around 80 markets.
We are a family-owned business, and we are proud to create, develop, and distribute brands from a fantastic portfolio of heritage classics to celebrity trend-led & lifestyle fragrances. We are brand owners and licensees for GHOST, JENNIFER LOPEZ, HAWAIIAN TROPIC, CERRUTI, PLAYBOY & JEAN LOUIS SCHERRER and proud to be distributors for ARIANA GRANDE, GUY LAROCHE, PALOMA PICASSO, AIGNER & GANT.
Our employees make our business special. With strong family values, we believe that Designer Parfums is a more prosperous and fun place to work where people feel free to be themselves. We believe in the power of being Ambitious, Agile and Approachable while meeting our business goals.

THIS JOB REQUIRES WORKING 5 DAYS FROM OUR WATFORD OFFICE

JOB PURPOSE
The focus of this role is to provide assistance to the business owner and the COO and support the team with their requests. In addition, this role is responsible for Office co-ordination and facilities.

KEY DUTIES AND RESPONSIBILITIES
• Schedule and co-ordinate meetings, appointments, and any ad hoc arrangements for Director’s and Managers
• Managing all travel for the business. Hotels, Flights, Car Hire and Taxis etc
• Assisting organising events and conferences (International meetings etc.)
• Assisting with personal and work life maintenance tasks
• Assisting the COO with ad-hoc requests, expenses, travel and presentations
• Meeting room bookings for internal and external meetings
• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing the post
• Office facilities co-ordination
• Organising lunch for meetings
• Processing Expenses
• Manage purchases for the office
• Charge / Fine payments
• Greeting visitors and ensuring their comfort
• Booking restaurants
• Any other ad-hoc requests as necessary

REQUIREMENTS
• Discretion and trustworthiness: you will often be party of confidential information
• Organisational skills and the ability to multitask
• The ability to be proactive and use your initiative
• Tact and diplomacy
• Excellent organisational skills including the ability to deal with conflicting demands in order to meet deadlines.
• Process driven – logical, analytical, numerate, and accurate and details oriented.
• A positive and professional attitude
• Good English skills
• Must have good Excel and PowerPoint skills