Office Coordinator - Prime Central London - Real Estate Admin

Join a high-performing real estate office in the heart of London, supporting a dynamic team in a varied and fast-paced administrative role. As Office Coordinator, you’ll ensure the smooth daily running of operations while working closely with the Operations Manager and senior leadership. This is a fantastic opportunity to gain exposure to business operations, PA-style support, and property administration – with real potential to grow your career.

• Act as the first point of contact for clients and visitors – welcoming and assisting professionally.
• Maintain a tidy and well-stocked office, reception, and kitchen area.
• Manage calls and messages confidently with a professional and friendly tone.
• Support daily office operations, including mail distribution, stationery ordering, and IT issue reporting.
• Keep track of incoming documentation and ensure compliance with internal processes.
• Handle general admin tasks: scanning, photocopying, shredding, mailing.
• Act as the go-to person when negotiators are out, providing steady support across teams.
• Use a digital task system (e.g. Outlook To-Do) to stay organized and efficient.

• Upload and manage property listings accurately in internal systems.
• Create and update marketing materials: window cards, brochures, online listings.
• Assist with client correspondence on behalf of the sales and lettings teams.
• Register applicants when needed and ensure records are always accurate and complete.
• Track enquiry sources and archive property files when off the market.
• Coordinate ordering of photography, floor plans, and brochures.
• Maintain an up-to-date property window display.

• 1–2 years of admin experience, ideally in property, estate agency, or a similar environment.
• Confident, friendly, and highly organized.
• A reliable team player who takes initiative and ownership.
• Able to juggle multiple priorities while staying calm under pressure.
• Discreet with confidential information.
• Familiarity with property software (e.g., Reapit) is a bonus.