Office Facilities Administrator

An opportunity has arisen to join a law firm in Chichester as an Office and Facilities Administrator to work on a full-time basis. You will be maintaining facilities and providing a welcoming environment to clients.

This position requires a blend of practical and organisational skills, alongside strong communication and IT skills, to ensure that all operational needs are met efficiently and clients receive a warm welcome.

Office Administration duties:

• Liaising with clients and completing ID checks.
• Assisting in coordinating meeting rooms, ensuring they are maintained to a high standard.
• Dealing with incoming and outgoing calls.
• Assisting with post room duties.
• Dealing with all enquiries with regards to Wills, Deeds and LPAs.
• Scanning Wills.
• Covering the reception to cover lunches when needed.
  

Facilities duties:

• Ensuring the facilities meet the regulatory requirements.
• Scheduling in appointments for inspections and repairs if needed.
• Overseeing contractors.
• Maintaining communication between management and contractors.

Desired skills and experience:

• Experience working as a Legal Administrator or in a professional services background previously is essential.
• High attention to detail and accuracy.
• Strong IT skills with knowledge of working with Microsoft Word and Outlook.

What they offer:

• This role is full time Monday – Friday – 9am – 5:15pm and office based.
• Competitive salary depending on experience - £25,000 - £26,000.
• Pension scheme.
• Competitive holiday plus bank holiday.