Office Manager

Office Manager

Our client based in central Reading is seeking a proactive and detail-oriented Office Manager to oversee the day-to-day operations of the office. This is an exciting opportunity for someone with strong organisational skills and experience in office management, recruitment administration, and contractor support.

As the Office Manager, you will be responsible for the smooth running of the office, managing administrative functions, and ensuring all aspects of the business are operating efficiently. You will play a key role in office management, including handling bills, managing stationery orders, overseeing property management, and assisting with recruitment and contractor management. You will also need experience with invoicing, timesheet portals, and maintaining financial records, all while ensuring high attention to detail.

Key Responsibilities:

• Office Management: Oversee the daily operations of the office, ensuring that it runs smoothly and efficiently.

• Financial Administration: Handle and manage office bills, ensure invoices for both contract and permanent placements are processed on time, and chase overdue payments.

• Recruitment & Onboarding: Assist with recruitment processes, including candidate onboarding and ensuring all documentation is completed accurately and on time.

• Contractor Management: Manage contractor relationships, offering support and ensuring all contractor requirements are met.

• Timesheet Management: Oversee the timesheet portal, ensuring accurate submission and processing of timesheets for contractors.

• Stationery & Supplies: Manage stationery orders and ensure the office is fully stocked with necessary supplies.

• Property Management: Oversee the office's property and facilities, ensuring the workspace is well-maintained and any necessary repairs or improvements are carried out.

• Excel & Reporting: Use Excel to track various data points, prepare reports, and maintain accurate records of financial and administrative activities.

Key Requirements:

• Proven experience in office management, ideally within a recruitment agency or similar environment.

• Strong experience with timesheet portals and invoicing systems for both contract and permanent placements.

• Experience with contractor management, including onboarding, support, and compliance.

• Solid financial acumen with experience in invoice chasing and managing accounts payable.

• Excellent proficiency in Excel, with the ability to manage spreadsheets, generate reports, and track key data.

• Exceptional organisational skills, with the ability to juggle multiple tasks and prioritise effectively.

• Excellent attention to detail and a proactive approach to problem-solving.

• Strong communication skills and the ability to liaise effectively with contractors, clients, and suppliers.

If you are interested in this opportunity and would like to understand more then please click apply