Office Manager

Salary: £32,000pa
Contract: Permanent

Join our team as our Office Manager

At J&B Hopkins, we pride ourselves on creating a professional, supportive and high-performing working environment for our people. As our business continues to grow, we are looking for an experienced and proactive Office Manager to take ownership of our head office operations while supporting our wider regional office network.

This is an excellent opportunity for someone who enjoys variety, takes pride in creating efficient and well-managed workplaces, and thrives in a role that combines facilities management, administration leadership and business support.

About the Role

Reporting to the People Director, you will be responsible for the day-to-day management of Concorde House, ensuring our office environment remains safe, compliant, professional and fully operational for employees and visitors.

You will coordinate facilities management activities, manage contractor relationships, oversee office maintenance programmes and support our regional offices with operational requirements. In addition, you will lead a small administration team, helping to maintain high standards of administrative support across the business.

The role also includes supporting the company's environmental and sustainability objectives through the monitoring and reporting of environmental performance data.

Key Responsibilities

• Managing the day-to-day operation of Concorde House.

• Coordinating planned preventative maintenance and building services.

• Managing relationships with contractors, suppliers and service providers.

• Supporting regional offices with facilities and operational requirements.

• Monitoring facilities-related expenditure and utility usage.

• Coordinating office health, safety and compliance activities.

• Leading and developing a small administration team.

• Supporting business-wide administrative functions and standards.

• Maintaining environmental reporting records and sustainability data.

• Identifying opportunities to improve workplace efficiency and environmental performance.

About You

You will be a highly organised and self-motivated individual with previous experience in an Office Manager, Facilities Manager or similar operational role.

You will also have:

• Experience managing contractors and external suppliers.

• Experience supervising or leading administrative staff.

• Strong organisational and prioritisation skills.

• Excellent communication and interpersonal abilities.

• A proactive approach to problem-solving and continuous improvement.

• Good working knowledge of Microsoft Office applications.

Experience supporting multiple office locations, environmental reporting or workplace health and safety requirements would be advantageous.

In a nutshell

At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people. Who never settle for "just average".

As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.

This is an excellent opportunity to join a progressive business who invest in people.

Our commitment to you

As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. As our inhouse HR team will work alongside you and your line manager to develop a bespoke develop plan that is tailored to your needs.

We also offer a host of benefits across our business, including

• Flexible Buy/Sell Holiday Scheme

• Employee EV Salary Sacrifice Scheme (partnered with Octopus Energy)

• Flexible Working

• Staff Social Events

• Time off to commit to charity work and good causes

• Private Medical Insurance

• Life Insurance

• Company Contribution towards Eye Welfare

• Employer Assistance Programme that goes above and beyond

Be yourself

Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.

To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.