Office Manager

My client is currently looking for an office manager to join them on a full time basis. (This is an onsite role Mon-Fri 9-5:30)

The Office Manager is responsible for the efficient day-to-day operation of the office, ensuring that administrative processes run smoothly and effectively. This role provides essential support to management and employees by overseeing office administration, maintaining accurate records, coordinating staff-related processes, and managing key operational functions. The Office Manager plays a central role in ensuring the business remains organised, compliant, and well supported.

Key Responsibilities

Office Management

Oversee the day-to-day running of the office and ensure a professional, efficient working environment.
Manage office supplies, equipment, and facilities.
Coordinate maintenance, repairs, and relationships with external suppliers and service providers.
Develop and maintain effective office procedures and administrative systems.

Employee Administration

Maintain accurate employee records.
Manage annual leave requests and holiday records.
Record and monitor employee sickness and other absences.
Prepare and maintain staff timesheets and attendance records.
Assist with employee onboarding and offboarding administration.

Financial Administration

Manage company bank accounts and carry out routine banking administration.
Monitor account activity and reconcile transactions where required.
Process invoices, expenses, and payments in line with company procedures.

Contracts and Documentation

Prepare, issue, and maintain employee contracts and other company documentation.
Ensure contracts and records are securely stored and kept up to date.
Maintain confidentiality of all employee and company information.

General Administration

Handle incoming correspondence, telephone calls, and emails.
Organise meetings, appointments, and company calendars.
Prepare reports, letters, and other business documents.
Maintain filing systems, both electronic and paper-based.
Support senior management with administrative tasks and projects.
Ensure compliance with company policies and relevant legislation.

Compliance and Record Keeping

Maintain accurate administrative records.
Assist with compliance requirements relating to employment documentation and office operations.
Ensure confidential information is handled in accordance with company policies and data protection requirements.

Person Specification

Essential Skills and Experience

Previous experience in an Office Manager or senior administrative role.
Excellent organisational and time management skills.
Strong attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel, Outlook) and office management systems.
Experience managing employee records, holidays, sickness, and time sheets.
Experience handling contracts and confidential documentation.
Ability to prioritise workload and work independently.
Professional, trustworthy, and discreet when handling sensitive information.Please send your CV to the relevant email address to find out more
Only candidates based in UK and eligible to work in UK are allowed