Office Manager

About Us

SecureFlag is a fast-growing London-based startup with a mission to improve application security training for developers. We have created an innovative platform for developers to learn, practice, and learn modern secure coding practices through real-world exercises.
Our objective is to offer highly immersive, intuitive training so attuned to the developer’s individual needs that the overall experience is engaging and enjoyable and, as a result, directly helpful and immediately applicable to their everyday job.

Role Summary

We are seeking a highly organised and dynamic individual to support our Operations team. This role is a unique blend of responsibilities typically associated with a Team Personal Assistant, HR Coordinator, and Office Manager. The ideal candidate will be a proactive problem-solver who enjoys working in a fast-paced environment and is adept at managing multiple tasks efficiently.
Permanent, full-time with 2-3 days a week in-office (

London:

Aldgate East).
Salary: 32k£ pa.
Medical Insurance
Training Budget

Key Responsibilities

Team Personal Assistant

Organise comprehensive travel arrangements for the team, including accommodations, transportation, and travel insurance.
Schedule and book restaurants for customer meetings.
Procure office and computer equipment as needed.
Coordinate and purchase training programs for team development.
Plan and execute team events, such as the Winter Holiday Party.
Manage expenses associated with virtual cards, ensuring accurate and timely reconciliations.

Human Resources Support

Facilitate the onboarding and off-boarding processes for employees, ensuring a smooth transition.
Oversee background checks and verify the right to work for new hires.
Coordinate with the agency for Employee Skilled Worker Visa Sponsorship.
Generate monthly reports detailing compulsory training completion and holiday usage.
Maintain up-to-date employee records and documentation.
Strengthen company culture using Slack to regularly acknowledge and appreciate employees' contributions and milestones (e.g. birthday wishes, kudos ).

Office Management

Manage the inventory of giveaways for trade shows and coordinate the preparation and shipping of these items to Sales representatives, including handling Customs' declarations (when applicable).
Regularly check the company mailbox and manage incoming and outgoing mail.
Maintain relationships with building management, internet providers, and cleaning companies.
Oversee the procurement and maintenance of office furniture.
Ensure the office is well-stocked with essentials like coffee and other refreshments.
Maintain meeting room equipment, ensuring devices like mice and keyboards are always charged and ready for use.

Qualifications and Skills

Proven experience in administrative support, office management, or a similar role, preferably within a tech environment.
Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
Strong communication and interpersonal skills, capable of building relationships with team members, vendors, and external partners.
Proficient in office software (e.g., Microsoft Office Suite, Slack) and comfortable learning new technologies as needed.
Detail-oriented with a proactive approach to problem-solving.
Familiarity with HR processes, including onboarding/off-boarding and employee record management, is highly desirable.