Office Manager

Who We Are

Magnit is the evolution of work.

Serving hundreds of the world’s most recognizable brands for the past 30+ years, Magnit offers the industry’s first holistic platform for the modern workforce. Magnit’s integrated workforce management (IWM) platform supported by data, software, intelligence, and best-in-class services team is key to our clients’ success. It can adapt quickly to regional or industry economic shifts, and provides the speed, scale, flexibility, transparency, and expertise required to meet an organization’s contingent workforce management, talent strategy and broader organization goals. At Magnit, you’ll work with passionate colleagues who collaborate and deliver meaningful results that positively transform the largest companies around the globe.

About the Role

Magnit Global is seeking an experienced, committed, high-energy, detail-oriented Office Manager to support to both the running of our Head Office based in Knutsford and diary management of our executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and have an ability to work in a pressurized, fast-paced environment. Excellent communications skills and a high level of professionalism and confidentiality are assumed.

What You Will Do

• Full calendar management General Manager and Vice President of Sales
• Overseeing the general administrative functions and any events or activities in the office
• Coordinate and prepare internal / external meetings, including communications, room facilities, agenda, IT set-ups, contracts, etc.
• Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations, including expense reporting processing
• Accurately manage follow-up items from meetings (both internal and external, where appropriate)
• Monitor daily incoming phone calls and meeting requests and manage emails where appropriate
• Ensure documentation that requires authorization is signed within the agreed timeframes and processed smoothly
• Handle special ad hoc projects as necessary
• Assist in the planning/management of personnel in the department.
• Manage and support sales activities including onsite/offsite events, new hires, customer activities and hospitality
• Provide additional support to the sales leadership and wider sales team

What You Will Need

• 1 + years experience supporting at executive level
• 2 + years professional experience
• Excellent calendar management skills, including the coordination of complex executive meetings and travel arrangements
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, Visio and Outlook
• Must be highly organized, thrive under pressure, be proactive, flexible, reliable, punctual and highly confidential
• Corporate event planning and/or conference planning experience
• Experience working in a sales environment
• Must use tact, diplomacy, discretion and good judgment
• Must have excellent written communication skills including strong spelling and grammar; must have the ability to carefully proof work and ensure proper format use
• Must have excellent verbal and interpersonal communication skills and present a professional image both in person and over the phone.
• Sense of passion and ownership for projects and tasks
• Bachelor’s degree preferred
• Exposure to Marketing, Accounting, Legal, Human Resources, SaaS would be an advantage
• Experience working in a software company would be an advantage

What Magnit will Offer You

At Magnit, you’ll be joining an innovative, high-growth environment and can quickly make an impact to help transform the largest companies in the world. You’ll work with passionate colleagues who collaborate and deliver. Magnit offers all employees the opportunity for growth and development, and we want individuals to fulfill their potential and blaze their own trails! Magnit will offer you a competitive benefits package, including a great PTO package! Magnit encourages employees to participate in giving back, and we will match employee contributions to favorite charities and support corporate volunteering hours to make a difference in your community!

If this role isn’t for you

Stay in touch, we will let you know when we have new positions on the team.
To see a complete list of our open career opportunities please visit https://magnitglobal.com/us/en/company/careers.html

To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion.

As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.