Office Manager

Job Summary This role is responsible for the smooth running of the office on a day-to-day basis. This role is to be in charge of the office’s Health & Safety and to deliver an effective administrative service to the MD and the organisation. Duties & R esponsibilities • Handling all correspondence, including postal and email enquiries relating to administrative matters • Overseeing the whole upkeep of the office, ensuring it was always clean and fit for purpose. • Answering and directing calls and taking messages • Overseeing snacks and beverages and other office stocks • Organising and assisting meetings and events (i.e. venues, hospitalities, transports, accommodations, etc.) • Manage multiple diaries for MD, attending meetings and business travels as appropriate. • Complex multi-region travelling itinerary booking and management for MD, including flights, trains, hotels, etc. • Managing office budget and expenses, including reconciliation of company credit card • Managing contracts with vendors and suppliers (i.e. cleaning, gardeners, equipment, utilities, etc.) • Ensure that all required equipment and resources are repaired, serviced and maintained. • Health & Safety (i.e. First Aid, Fire Safety, etc.) • Basic supportive work to other departments • Other ad-hoc tasks, when requested Q ualifications • Solid experience in a similar position • Excellent organisational skills • Ability to multi-task and work under pressure • Ability to communicate with individuals at all levels • Self-motivated, delivery and results-focused • Time flexibility and travel availability