Office Manager

We are currently recruiting an experienced Office Manager for an international renewable energy firm in the City.

This is a hands-on and varied role which will see you juggling a wide range of tasks to support and manage all aspects of office life. In addition to your core Office Manager tasks, you will be ready to provide support to the London team (which includes c suite members), taking responsibility for complex travel coordination including travel security, document management and general administrative tasks.

This role will suit a friendly, confident and professional individual with a “no task too small” attitude - someone who is keen to get stuck in and really make it their own!

Responsibilities:

Build and maintain strong relationships with all catering, printing and other office supply vendors
Manage any facilities issues and work with the landlord and management agent of the building
Manage the London office stationery, ensuring that orders are placed in a timely manner, supplies are maintained neatly, and invoices are correct
Sign for parcels and book couriers
Manage the kitchen and general office suppliers (refreshments, stationery, business cards etc.)
Arrange lunches, book meeting rooms, welcome visitors to the office
Assist with set up for new starters, ensuring office environment is welcoming
Assist in running the Travel Security Induction for all new London starters and provide them with a first aid kit and any security advice prior to travelling
Manage office related matters including security, first aid, cleaning and office set up
Organise office socials/events
Travel arrangements for the London team, including hotels, taxis, flights, restaurants
Manage the UK travel vendor ensuring services levels are maintaining and all travellers follow the correct process
Assist in the preparation of presentations and reports, providing support for meetings as required

Experience, knowledge and qualifications:

Office Administration /Management experience, within an international company.
Experience organising complex international travel
Experience of working with vendors, travel management agencies
A good level of IT literacy with good experience of Microsoft packages including Word, Excel, Outlook and
PowerPoint
Educated to A level or equivalent standard

Skills & Attributes:

Excellent communication skills especially relationship management and negotiation skills
Highly organised
Team orientated, articulate, friendly and positive
Trustworthy & reliable
Problem solving skills and ability to use own initiative
Ability to be discreet and maintain confidentiality

Salary is £40,000 - £50,000 DOE.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.