Office Manager

Job Description

Office Manager – Emsys Maritime VPS

ABOUT US

Part of the VPS Veritas Group, Emsys Maritime is a Queens Award-winning company, based in Altrincham, Greater Manchester. We supply market leading maritime technology products and services and are a leading player in helping the maritime industry decarbonise.

THE OPPORTUNITY

We are currently looking for a full time permanent Office Manager to join our Award-Winning team.
Reporting to the divisional Vice President, the successful candidate should be capable of working in a fast-paced environment with a pro-active ‘can-do’ attitude. The ability to manage a varied workload and ensure deliverables are completed accurately and on-time is an essential requirement.

KEY RESPONSIBILITIES

Preparation of monthly payroll information
Support internal bookkeeping regarding credit control, accounts payable, accounts receivable, pension arrangements and VAT
Liaise with Group finance on finance related matters
Uploading payments and other general banking related activities
Preparing agent commission summaries
Expense authorization
Negotiation and renewal of business Insurances
HR activities including holiday and absence administration and policy development as required including liaising with Group HR and our contracted HR support contractor
Supporting the divisional Vice President with administrative duties
Maintaining GDPR and other mandatory compliance requirements
Preparation, renewal and submission of statutory documents
HSQE activities relating to office based staff
Preparation of sales and marketing support materials, assisting in conference organisation and commercial business travel
Renewal of utilities, phone contracts and other business-related tasks
Implementing and maintaining procedures / office administration systems
Supporting other office-based staff during vacation periods

WHAT WE’RE LOOKING FOR

5 + years prior experience in similar Office Manager positions
Excellent communicator building strong relationships with suppliers, customer and colleagues
Have strong MS Office skills (Word, Excel and Outlook)
XERO Accounts experience preferred but not essential
Ability to prioritise workload and manage expectations
Experience with UK HR processes and legislation
Prior UK payroll experience.
Key attention to detail

OUR OFFER TO YOU

Competitive base salary
Pension
25 holidays per year