Office Manager

Venesky-Brown a leading UK recruitment agency, is currently looking to recruit an Office Manager (Part-Time) on a permanent contract on a salary of £24,000 - £28,000 FTE, performance-based bonus of up to 10% of salary and excellent benefits package. This role will be based in the Edinburgh office with very occasional travel to Glasgow. The working hours will be 16-20 hours over 4-5 days per week.

Responsibilities:

Office Management:
- Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues.
- Manage office supplies, equipment, and facilities.
- Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues.
- Coordinate post, scanning and emailing incoming mail to the correct person.
- Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non-domestic rates, and office rental bills for various locations.
- Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover.
- Coordinate room bookings and office space allocation, ensuring effective use of meeting rooms and workspaces.

Administrative Support:
- Offer administrative and secretarial support to the leadership team.
- Support the travel and logistical needs for the leadership team.
- Support with the management expenses for the leadership team.
- Maintain thorough records, both digital and paper-based, ensuring all documents are up to date.
- Handle various administrative tasks as they arise, catering to specific needs of the team and clients.

Events and Projects:
- Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards.
- Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value.

Essential Skills:

Qualifications and Experience:
- Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role.
- Expertise in using Microsoft Office and learning new software as required.
- An excellent track record of detail-oriented work.
- Ability to manage complex schedules and provide structured organisational support.
- Strong communication skills, capable of engaging professionally with people at all levels.
- A problem-solver who can think on their feet and tackle challenges head-on.

About You:
- Exceptionally organised, able to manage multiple tasks effectively.
- A clear communicator, capable of maintaining relationships both within and outside the company.
- Discreet and trustworthy with sensitive information.
- Flexible and able to adapt to changing needs and tasks.
- Proactive and able to work independently with minimal supervision.

If you would like to hear more about this opportunity please get in touch.