Office Manager and Operations Analyst

A fabulous opportunity has arisen for an Office Manager and Operations Analyst to join a dynamic Venture Capital Fund based in the heart of the West End.

As Office Manager, you will play a crucial role in ensuring the smooth operations of the office by handling day to day administration tasks, managing facilities and supporting staff. You will be the go-to person for the team, someone who can manage everything from the office move, investor relations and event planning.

Key Responsibilities

Office Management & Facilities

• Oversee all day-to-day office operations: greeting guests, managing reception
• Maintain a well-functioning and welcoming workspace
• Lead logistics for office renovations and space planning
• Act as the liaison with US Office for office-wide initiatives and shared systems.
• Liaise with IT technicians and support any broader IT-related projects

Operations & Finance Support

• Support the finance and operations teams with recurring and ad hoc tasks
• Provide general support to portfolio management and fund-related processes as needed
• Assist with the generation and checking of investor related documents prior to releasing externally

Investor Relations & Event Coordination

• Help plan and execute investor events
• Manage guest lists, RSVPs, and invitations
• Own and maintain the investor portal
• Assist with preparing and formatting presentations and marketing decks
• Support updates of website and LinkedIn page
• Help create or organise materials needed for communications or events

Key skills and attributes:

• Experience in office management with additional operation, or finance support- ideally in a fast-paced or professional services setting
• Highly organised with strong attention to detail and the ability to juggle multiple tasks independently
• Confident using technology and tools like Excel, PowerPoint, SharePoint, DocuSign
• Strong written and verbal communication skills
• Discreet, trustworthy, and comfortable working with sensitive or confidential information
• A positive, can-do attitude -someone who enjoys solving problems and pitching in