Office Manager / Document Controller

Your new company
Our client, an established London-based construction company, is currently working on a project in Shinfield. As an office manager, you will require excellent written and verbal communication skills and the ability to build good relationships with the site team and other contractors. You will be expected to take ownership of the tasks and projects set out by your line manager.
Main Roles and responsibilities

• The office manager role revolves around various admin tasks and document control.
• The role will require uploading documents onto the system following the protocol, creating cover sheets, downloading drawings and documents, tracking the latest revisions and approvals, dealing with rejected documents and comments etc.
• These tasks will be done using software such as Aconex, Asite, 4 Projects.
• Maintaining the structure and filling systems across the project and ensuring the general instructions are followed by all
• Collating, filing, and scanning all personnel documentation following GDPR
• Maintaining and tracking site personnel movements for weekly time sheets and reports
• Responsible for logistics - booking and managing deliveries (various systems)
• Providing administrative support to the project team - general queries, creating various reports etc
• Assisting the PM with the development of the monthly progress report (CVR)
• Collecting & collating information and documentation for the H&S department
• Assisting the Plant/Buying department & store man with plant, materials, monthly reports etc
• Providing monthly environmental reports to PC
• Issuing weekly reports to PC - H&S site team inspection reports, Toolbox Talks, Briefing Sheets etc

Qualifications & job requirements

• Level 3 Diploma in Business Administration/ Level 2 NVQ in business admin - desirable but not mandatory
• Strong Administration skills with a minimum of 2 year's experience in the construction sector
• Knowledge in document control using software such as Aconex, Asite, 4Projects, Field View, BIM, NEC
• PC literate with competency in Microsoft Word, Excel, Outlook
• Knowledge of office management responsibilities, systems and procedures
• Ability to multitask and work under pressure
• Excellent communication skills

Location: Shinfield, RG2

Parking available on site

5 days on site

What you need to do now

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