Office Manager/EA, Mayfair (12-month FTC)

Office Manager/EA, Mayfair (12-month FTC)
£55,000 - £65,000 + benefits

Are you an Office Manager with broad experience in a professional services environment? Looking for a hands-on role, where no 2 days will be the same?

Do you have experience managing projects, facilities and suppliers as well as providing EA support at executive level ?

Are you IT-savvy and happy coordinating and organising client hospitality and events?

And, would you thrive in an office full of bright, enquiring minds, where your input will be respected and rewarded?

A dynamic corporate finance firm is looking for an outstanding individual to bring a proactive approach to running the office.

4 days in office, 1 wfh - early September start.

What you’ll be doing day-to-day:

Providing support to the Chief Executive and the small Corporate Finance Executive team
Supporting communication between clients, executives and the corporate finance team
Diary and travel management across multiple time zones
Acting as ambassador for the firm at all time
Greeting clients attending the office for meetings
Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
Organising client hospitality at events, including coordination of guest lists
Preparing reports, letters, PowerPoint presentations
Printing and binding presentation materials for meetings as required
Maintaining and keeping updated all contacts data
Data collation in Excel to assist on research projects as required
Updating administrative policies and procedures, ensuring compliance with legal requirements
Preparation of expenses claims
Maintaining records of invoices issued and received/general liaison with Finance Director

The skills you need to bring:

Broad experience as an Office Manager, ideally from professional services
Ability to work under pressure in a high-achieving environment
High EQ and IQ
Very strong relationship building skills
Commitment to confidentiality and discretion
Desire to be actively involved in all aspects of a business
Confident decision maker, happy to bring new ideas to the table