Office Manager/Estate Secretary

A rare opportunity has become available for an Office Manager to join a distinguished country estate set within the Northamptonshire countryside. Based in a picturesque heritage setting, the role offers a broad and varied workload, providing administrative and organisational support across multiple business functions while acting as PA to the Estate Director.

 

• £37,000 - £40,000 per annum


• Permanent, full-time position (40 hours per week)


• 100% office-based


• Picturesque rural setting


• Free on-site parking

Duties and responsibilities

• Providing comprehensive PA and administrative support to the Estate Director, including diary management, correspondence, meeting coordination, agenda preparation and minute taking


• Delivering administrative support across multiple departments, ensuring the efficient operation of the Estate Office and wider business functions


• Managing HR administration, including employment contracts, right to work checks, employee records and maintenance of the HR system


• Supporting training and compliance activities, monitoring certification renewals, training requirements, health and safety documentation and committee administration


• Managing purchase orders, invoices and expenditure records using internal systems, including monthly credit card reconciliations


• Acting as a key point of contact for visitors, contractors, suppliers and public enquiries


• Maintaining accurate records, overseeing office supplies, coordinating vehicle fleet administration and supporting internal communications and information management

Required skills and experience

• Previous experience in an Office Manager, Executive Assistant, PA or similar administrative role


• Strong organisational skills with the ability to prioritise workloads, manage multiple deadlines and maintain attention to detail


• Experience providing administrative support across a range of business functions within a professional environment


• Proficiency with Microsoft 365, databases, digital filing systems and office software packages


• Excellent communication and interpersonal skills, with the ability to build positive relationships with colleagues, suppliers, contractors and visitors


• Ability to handle confidential and sensitive information with professionalism and discretion


• Experience within HR administration would be advantageous, although not essential