Office Supervisor

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust

NHS Band 3:  £10,108 - £10,990 per annum

Hours Per Week: 15

Contract:  Permanent

We have an exciting opportunity for a Band 3 Administrative Supervisor to join our busy and supportive admin team.

In this role, you will be responsible for the day-to-day supervision of a team of nine administrative staff, ensuring the smooth and efficient running of the service. You will work closely alongside the Admin Manager, providing support and deputising in their absence, including covering annual leave when required.

The post is primarily based in our admin office, which provides essential administrative support to the Anticoagulant Nurse Specialists as well as the Antenatal and Neonatal Screening Service. This is a key role in ensuring both services operate effectively and continue to deliver high standards of patient care.

The working pattern for this position is 09:00 – 17:00 on Tuesdays and Thursdays, with some flexibility to be negotiated in line with service needs.

This position would suit an organised and proactive individual with strong communication skills, who is confident in supervising a team and contributing to a positive working environment. 

Key Responsibilities

• Provide high-quality support to clinical and/or administrative teams
• Assist in the delivery of patient care in accordance with Trust policies
• Maintain accurate and timely records
• Communicate effectively with patients, relatives, and colleagues
• Support the team in maintaining a safe and efficient working environment
• Undertake delegated tasks appropriate to the role

If this opportunity sounds like it could be the right fit for you, we would welcome the opportunity to discuss the role further. Please contact Dr Laura Wainwright on [email protected] or alternatively Karen Yates on [email protected]  for more information.

For further information about the role, please refer to the Job Description

• Good standard of general education (GCSE or equivalent).
• Previous experience in a healthcare or customer service environment.
• Strong communication and interpersonal skills.
• Ability to work effectively as part of a team.
• Basic IT skills.
• Reliable, flexible, and organised approach to work.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs. 

For more information, please see our People and OD Strategy 2026

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs. 

For more information, please see our People and OD Strategy 2026