Office Team Assistant - Insurance

Office Team Assistant - Insurance

This is a great opportunity for someone who has 3/4 years’ experience and looking to get more exposure supporting C-suite. You will play a pivotal role supporting the EA/CEO and COO of this firm with all aspects of support. You will also have exposure to events and supporting the organisation of these will the possibility of travelling and attending them.

Strong communication, excellent addition to detail and an ability to deal with all levels of internal and external staff will be needed for this role.

Administrative Support

• Manage complex diaries.
• Assist with domestic and international travel arrangements and prepare detailed itineraries.
• Prepare professional business documents and presentations using Microsoft Word and PowerPoint.
• Monitor and manage daily email correspondence on behalf of senior executives.
• Process and collate staff expense claims in line with company policies.

Event and Meeting Coordination

• Support the planning and execution of events across the UK and Europe, including travel as required.
• Arrange and coordinate conference calls, meetings, and book meeting rooms.
• Book couriers for both local and international deliveries when needed.

Reception and Office Management

• Manage client contact lists and handle external and internal enquiries with professionalism.
• Answer and direct incoming phone calls; take accurate messages when necessary.
• Manage office supplies, including maintaining stationery stock, and ensuring office equipment such as photocopiers are operational.
• Oversee invoice processing, including coordinating with the Finance team for timely execution.
• Booking and greeting visitors, ensuring meeting rooms are set up and cleared as required.

Please only apply if you have worked in an a Team Assistant/Administrator capacity previously.