Office/Accounts Assistant

B P Collins is a multi-award-winning private client and business law firm based in the Thames Valley. At the heart of our core values and people is a culture which is ambitious, diverse and forward-looking.

We believe in striving to make our clients’ lives easier by delivering top-level advice in a timely and easy-to-understand way. That same approach extends to how we work together as a firm: collaborative, responsive and supportive.

We are looking for an Office & Accounts Assistant to provide day-to-day support to our lawyers based in Thame, alongside administrative and transactional assistance to our Finance team.

This is a varied and hands-on role, suited to someone who enjoys being at the heart of a busy office and taking pride in helping colleagues deliver an excellent service to our clients.

The role is predominantly based in our Thame office, four to five days a week. Being readily available to colleagues is an important part of the role, so this is not intended to be a hybrid working position. The successful candidate should therefore live within a reasonable commuting distance of Thame and be comfortable working from the office.

When not in Thame, there will also be occasional attendance at our Gerrards Cross office for staff meetings, training and other business requirements.

Key responsibilities include:

Office and legal support

• Acting as a professional and welcoming first point of contact for clients, visitors and callers
  
• Answering and directing telephone calls and greeting visitors
  
• Booking meetings and meeting rooms and organising refreshments
  
• Maintaining office supplies and helping to ensure the office remains organised and presentable
  
• Managing incoming and outgoing post
  
• Scanning, copying and assisting with document production
  
• Providing general administrative support to lawyers and colleagues
  
• Responding proactively to the day-to-day needs of the Thame team
  

Accounts support

• Monitoring the Accounts team email inbox and dealing with or directing queries appropriately
  
• Inputting and arranging payment of disbursement invoices and allocating them to the relevant matters
  
• Taking card payments from clients by telephone or issuing secure payment links
  
• Completing office account bank reconciliations
  
• Checking the online banking system for incoming CHAPS payments and processing them accordingly
  
• Inputting payments onto the online banking system
  
• Assisting with WIP write-offs and matter closures
  
• Providing general administrative support to the Finance team
  

The role may also involve other reasonable duties from time to time, depending on the needs of the team and the business.

Previous experience in an accounts, finance or administrative role would be advantageous, although attitude, reliability and willingness to learn will be equally important.

The successful candidate will:

• Have excellent interpersonal and communication skills
  
• Be organised and able to prioritise a varied workload
  
• Be comfortable working both independently and as part of a team
  
• Be able to work accurately and calmly during busy periods
  
• Have good IT, data input and typing skills
  
• Demonstrate strong attention to detail
  
• Be reliable, conscientious and punctual
  
• Have a professional and respectful approach
  
• Be enthusiastic, adaptable and quick to learn
  
• Enjoy working in an office-based environment and being readily available to support colleagues
  

Candidates should live within a reasonable commuting distance of our Thame office and be willing to attend the office four to five days per week.

• Competitive remuneration and benefits package
  
• Welcoming and well-equipped offices
  
• An inclusive and open culture which focuses on teamwork and collaboration
  
• Supportive leadership and opportunities to develop your skills
  
• Health and social initiatives which are integral to wellbeing and high performance
  
• The opportunity to work closely with colleagues across the firm and play an important role in supporting the day-to-day success of the Thame office
  

B P Collins believes diversity brings benefits to our clients, our business and our people.

We are committed to being an inclusive employer and encourage applications from all suitable applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation.

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B P Collins uses its staff and extensive referral networks to fill many positions. However, where this is proving difficult, we will consider receiving applications from recruitment agents.

We work with a number of recruitment agencies with whom, over time, we have built strong relationships and these consultants are familiar with our brand, culture and reputation.