Onboarding and Talent Acquisition Co-Ordinator

Are you an organised, detail-driven people person who cares about delivering an outstanding candidate experience? We’re seeking an Onboarding & Talent Acquisition Co-ordinator to take ownership of the new starter journey from offer acceptance through to day one and beyond.

The Role

As the key point of contact for new hires, you’ll lead a smooth, compliant, and engaging onboarding process. Partnering closely with Talent Acquisition, HR, Field Support, and hiring managers, you’ll ensure every step behind the scenes runs efficiently while creating a warm, professional introduction to the organisation. This is a hybrid role based near Twyford, with a minimum of one day per week in the office, offering flexibility while maintaining valuable in-person collaboration.

What You’ll Be Doing

Candidate Experience & Onboarding

• Manage the candidate journey post-offer, ensuring all contract details are completed via our ATS (e.g. Workable).

• Act as the main contact for new starters, maintaining regular engagement until their first day.

• Track contracts and onboarding progress, proactively following up where needed.

Compliance & Documentation

• Oversee Right to Work and pre-employment checks.

• Issue onboarding communications and ensure system access, equipment, and HR records are accurately set up.

Recruitment Operations

• Manage recruitment and referral inboxes.

• Maintain onboarding trackers and reporting dashboards.

• Support interview coordination and onboarding meetings.

Sourcing & Employer Branding

• Promote vacancies across LinkedIn and Facebook.

• Proactively source candidates for priority roles and build strong talent pipelines.

What We’re Looking For

• Exceptional organisational skills with the ability to manage multiple priorities.

• A confident communicator with excellent written and verbal skills.

• Experience in a fast-paced, high-volume recruitment environment.

• Proficiency with ATS platforms (such as Workable)

• Strong attention to detail and a compliance-focused mindset.

Why Join Charity Link?

This isn’t just an administrative role - it’s a chance to directly influence the employee experience, enhance our talent pipelines, and contribute to building high-performing teams from the very start.

If you excel in a fast-paced environment, organised and are passionate about delivering seamless, people-first processes, we’d love to hear from you.

At Charity Link, we believe that diverse teams drive stronger results, foster innovation, and create a more inclusive world. We are committed to building a workforce that reflects the communities we serve and ensuring that everyone regardless of background, identity, or lived experience feels valued, respected, and empowered to thrive. Equity and fairness are at the heart of our recruitment process. We actively seek to remove barriers, challenge bias, and provide equal opportunities for all candidates. Whether you’re new to the sector or bringing years of experience, we welcome passionate individuals who share our commitment to making a difference