Operations Administrator

? Job Opportunity: Operations Administrator

?? Location: Tilbury

?? Full-Time Monday - Friday 8.30am - 5pm

Are you a highly organised and proactive administrator looking for a varied and fast-paced role? We’re seeking an Operations Administrator to support our client's day-to-day business functions, ensuring smooth coordination across suppliers, subcontractors, and internal teams.

Subcontractor & Supplier Administration

• Process new supplier and subcontractor applications using Destin8 and Sage
• Maintain up-to-date subcontractor insurance records
• Manage subcontractor contracts and respond to queries
• Send weekly rate confirmations and update job ratings
• Monitor and manage the subcontractor mailbox

Customer & Office Support

• Process new customer applications and assist with account setup
• Coordinate with internal teams to ensure smooth onboarding
• Support general office administration and recurring tasks

Fuel & Resource Coordination

• Order diesel and manage UK Fuels stock levels
• Issue and manage fuel cards, resolving any related queries

Administrative Processing

• Assist with processing supplier and subcontractor documentation
• Upload payment files and support weekly payment routines
• Maintain accurate records of purchase orders and recurring POs
• Support with invoicing for fuel, trailer hire, and office rent

General Administrative Duties

• Update internal recharge sheets and process recharges
• Assist with parking and fuel invoice handovers
• Provide ad hoc administrative support to the wider operations team

• Strong administrative experience in a busy office environment
• Excellent organisational, multitasking skills and attention to detail
• Confidence using systems like Sage and Destin8 (or similar)
• A proactive, can-do attitude and strong attention to detail