Operations Administrator

Do you want to make a difference within the global transportation planning and design community? With offices around the world, Transoft Solutions is an international leader in the development of innovative and highly specialized software for aviation, civil infrastructure, transportation and operational professionals. In its 34th year and with over 50,000 users in 150 countries worldwide, the company’s success is a result of our people, our innovative and highly sought-after products, and the exceptional customer service that we deliver.

We currently have an opening for an Operations Administrator, supporting teams in the EMEA region.

About the Opportunity:

We are seeking a highly organised and proactive Operations Administrator to support the effective running of our offices across the EMEA region. This role provides essential operational, facilities, administrative, and compliance support, helping ensure our offices are safe, efficient, well maintained, and aligned with company standards.

You will work closely with the Senior Director, Operations and cross‑functional teams, acting as a key coordinator for facilities, ISO processes, vendor relationships, health & safety, operational reporting, and day‑to‑day office activities.

If you are excited about this opportunity and have the skills, experience, and values that align with what we’re looking for, we want to speak with you!

*NOTE: This is a hybrid role where you will be expected to work a minimum of 2 days per week in the office. With offices in various global locations, we are currently looking for candidates located close to our offices in either Birmingham (UK) and Rotterdam (the Netherlands).

Key responsibilities:

• Coordinate office and facilities administration across EMEA.


• Liaise with landlords and support building services, maintenance, and access control.


• Manage office supplies, procurement tasks, vendors, and service providers.


• Support ISO 27001 & ISO 9001 documentation, audits, and compliance activities.


• Assist with health & safety processes, accident reporting, drills, and procedures.


• Organise meeting logistics, events, travel bookings, and employee activities.


• Maintain records, support operational reporting, and contribute to process improvements.

About You:

• You have experience in office administration, operations, facilities coordination, or a similar administrative/operational role.


• You are highly organised, able to manage multiple tasks, and take a proactive, service‑focused approach.


• You communicate clearly and confidently, building strong working relationships with colleagues, vendors, and external partners.


• You are comfortable working with processes and standards, with an interest in developing your skills in health & safety, compliance, and ISO frameworks (training can be provided).


• You pay excellent attention to detail and take initiative to solve problems and support continuous improvement.


• You are proficient in Microsoft 365 tools, including Outlook, Excel, SharePoint, and Teams.

About Us:

• We offer a flexible working environment that embraces both in-person and remote work.


• We offer a number of employee programs and benefits focused on healthcare, retirement savings, rewards and recognition.


• We are committed to providing professional growth and development opportunities.


• We give back to our communities through global initiatives and donations.


• We work hard, but we like to have fun too!

At Transoft Solutions, we embrace diversity, as we strongly believe that our diverse backgrounds, coupled with our cultural and experiential differences make us stronger and better positioned to support our global customers. We are a collaborative group of individuals who value respect, professionalism, creativity, drive and compassion, and we pride ourselves in being a socially responsible company that does its part in making the global community a better place for everyone.

Candidates must be eligible to work in the country they have applied to work in. We wish to thank all applicants for their interest, however, only candidates under consideration will be contacted