Operations Administrator

Operations Administrator – Paisley

📍 Paisley – Office Based
💷 £30,000 per annum
📄 Full-Time | Permanent
🕐 Monday – Friday

We’re recruiting for an experienced and highly organised Operations Administrator to join an established business based in Paisley.

This is a key role within a busy operations team and would suit someone who is excellent with IT and Excel, highly detail-focused and confident working with figures, reports, billing information and operational data.

The Role

💻 Provide day-to-day administrative support to the operations team
📊 Collate and check engineers’/operatives’ hours worked
💷 Support billing and invoicing processes, ensuring all information is accurate
📈 Maintain Excel spreadsheets, trackers and operational reports
📝 Collate information and produce clear, professional reports
🔍 Check data and identify errors, discrepancies or missing information
👷 Liaise with engineers and operational teams to obtain required information
📋 Maintain accurate records and documentation
⏱️ Work to weekly and monthly reporting and billing deadlines
🤝 Support Operations Managers and other internal departments
💻 Update internal systems, ERP or CAFM systems where required

What We’re Looking For

✅ Strong administration or operations support experience
✅ Excellent IT and Microsoft Excel skills
✅ Exceptional attention to detail
✅ Confident working with figures and billing information
✅ Experience collating and checking large amounts of data
✅ Strong report-writing skills
✅ Excellent written and verbal communication
✅ Highly organised and methodical approach
✅ Ability to manage multiple priorities and deadlines
✅ Confident spotting errors and discrepancies

Desirable Experience

⭐ Facilities Management / Building Services
⭐ Engineering or Construction
⭐ Supporting engineers or field-based teams
⭐ Timesheets and hours worked
⭐ Billing and invoicing
⭐ Client and management reporting
⭐ CAFM or ERP systems

What’s on Offer?

💷 £30,000 per annum
📍 Paisley – office based
📄 Full-time, permanent position
📈 Opportunity to join an established and busy operations team

If you’re an experienced Administrator who loves organisation, spreadsheets and making sure everything adds up, we’d love to hear from you
Only candidates based in UK and eligible to work in UK are allowed