Operations Administrator

Operations Administrator
Our key client has a fantastic opportunity for an Operations Administrator to join their busy pressure control team based just outside Forfar.
This permanent full time position will offer a generous salary and company benefits.
KEY ACCOUNTABILITIES
Prepare all delivery notes, equipment despatch notes and equipment returns notes.
Book in all equipment rental returns on MS Navision.
Type up In-House certification.
Create DNV list and type up DNV certification.
Create certification packs for sales orders.
Update hose certification register.
Scan, save and hyperlink certification to system and update expiry dates.
Prepare Work Order job packs.
Update personnel training and competency records.
Notify 3rd party vendors of off hire dates and update MS Navision to suit.
Update sales orders with off hire dates on MS Navision.
Prepare Cargo Summary Tickets.
Review and file completed Purchase Orders.
General MS Navision data entry.
Portal updates for dispatches / returns
Send signed Equipment Returns Notes to customers.
Complete Asset disposal process.
Allocate equipment to sales orders in MS Navision.
Answer the main phone line and transfer calls in a professional manner.
General admin duties across all departments when required.

P

ERSON SPECIFICATION
Knowledge:
Understanding of an office environment and admin background beneficial.
Skills & Competencies:
Ability to operate all Microsoft products (Outlook, Word, Excel).
Customer service skills Good telephone manner.
Qualifications and certification:
National 5 Pass in English & Maths (or equivalent).
Experience:
Previous administrative experience preferred.
Experience using MS Navision (desirable but not essential).
Personal qualities:
Strong organisational skills.
Ability to multi-task and work well under pressure.
Good attention to detail.
Ability to problem-solve.
A team player, with a strong willingness and ability to learn.

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