Operations Director

Operations Director

£55,000

Salisbury

Permanent

This is a prominent multi-venue arts charity and cultural engine operating a diverse, multi-site portfolio in the South West. The organisation encompasses a flagship regional producing theater, a dynamic multi-disciplinary arts centre housed in a historic venue, and a high-profile annual international arts festival.

You will oversee premises and facilities operations, visitor experience at events, events management (both artistic and commercial) and support services, such as IT and health and safety across the business.

This is a key role for the organisation and will be part of the Senior Management Team to ensure the smooth running of the organisation and that key business requirements are met.

The Director will have an important role to play in supporting the Executive Director in delivering our upcoming Capital Project, ensuring that day to day operations are managed whilst we undergo major refurbishment.

This role presents an opportunity for an experienced Operations Director to join an exciting arts organisation at a time of transformation, keeping operations running and contributing to our new five-year strategy as we embark on a period of growth and change.

Key responsibilities

Premises Management:

To develop a strategic 5-year Capital Investment Plan for both premises. To work with the Facilities Manager to ensure that all facilities and premises are maintained and operated so as to ensure the welfare of all users and to ensure all risks are managed

To oversee the development of comprehensive risk assessments as necessary across facilities and operations.

To oversee the development of comprehensive Operations Manuals for both premises and operations.

To oversee the planned and reactive maintenance plan for all premises and ensure that this is delivered to budget

To lead on the environmental sustainability plans.

To agree maintenance and cleaning schedules with the Facilities Manager, ensuring that the premises are regularly serviced and maintained to an appropriate standard and within budget

To oversee the procurement of all service contracts in line with the Procurement Policy including regular reviews of existing facilities’ contracts, to ensure environmental responsibility and best value To work closely with the Executive Director on Capital plans to achieve greater accessibility and environmental sustainability

Commercial, Front of House and Visitor Experience:

To oversee development of a Commercial Strategy including marketing and delivery of the strategy.

To oversee the delivery of a high-quality visitor experience for audiences, public and commercial clients providing a safe, welcoming and inclusive environment for all

To oversee the development of a Continuous Improvement strategy and plan to increase the quality of service

To support the development of staff Continuous Professional Development plans to drive career development

To oversee the provision of an appropriate duty management service maintaining public and staff safety as a priority

To ensure the efficient and effective operational management of the commercial trading function

In collaboration with other senior managers, to represent the business at local commercial events.

Health & Safety:

To take joint responsibility for developing and implementing the Company’s Health and Safety policy and procedures with the Production and Technical Director

To ensure that the Company’s Health and Safety policy is fully promoted within all departments and that arrangements have been made to carry out the policy

To act upon any issues raised by staff or colleagues regarding public safety within the building

To be responsible for the security of the premises and to be one of the designated key holders, able to respond to callouts for building related emergencies

To maintain emergency and disaster recovery plans in collaboration with the Senior Management Team

To ensure that all necessary Operations risk assessments are in place including fire risk assessments and evacuation procedures To hold responsibility for premises licences, fire safety and public liability

Financial and IT/Digital Infrastructure:

To support development of budgets and oversee all relevant areas of the income and expenditure of the business (commercial income/premises overheads etc) in close cooperation with the Finance Director.

To oversee delivery of commercial income targets

To advise on and implement appropriate business wide systems to drive efficient operations (e.g. YesPlan and a digital maintenance tool)

To manage the IT support company relationship as a main point of contact alongside the Head of Facilities to ensure system security and smooth operations

To develop and maintain efficient and effective contractual arrangements with the IT Support Company, ensuring best value.

To take lead responsibility for IT software decision making

To support the Facilities team in overseeing the company’s SharePoint platform, referring to the external IT Support Company where necessary

To work with other departments to ensure continued integration of existing and new systems and provide support where appropriate

Management and Strategy:

To work with all departments to ensure effective communication around operational activity

To lead the Commercial, Front of House, and Facilities staff ensuring efficiency in all areas, providing clear direction

To work strategically with the Senior Management team to increase organisational efficiency

To contribute to the collective leadership of the organisation and support the development and delivery of our strategy

To lead the development and delivery of an annual operational plan, aligned with the organisation's strategic priorities and financial targets To support major organisational initiatives including capital developments, partnerships, and new income generating activities General

To always act in the best interests of the business, positively enabling delivery of our objectives and acting as an ambassador for our work

To abide by Wiltshire Creative’s policies, including the staff handbook and associated people policies, and Safeguarding, Health & Safety and Sustainability policies

o support the work of other departments through effective collaboration when required

To seek continuous improvement in processes, standards and knowledge

To maximise income and minimise expenditure wherever possible To be flexible and to undertake any other reasonable duties as requested by Management.

Experience required:

Previous senior manager experience of Operations in an arts, culture, or visitor attraction venue is ideal.

Proven ability to engage and motivate teams across functions

An understanding of building and facilities management

Financially literate with budget setting and analysis experience

Experience of strategic commercial income generation within a charitable, arts or hospitality setting

Strong inter-personal and written communication skills

Familiarity with current Health and Safety legislation, particularly in a public venue

IT literate with an understanding of software and IT projects Confident in stakeholder management and able to represent the organisation publicly at network events.

Benefits:

Auto-enrolment pension scheme through People’s Pension, with 3% employer contributions based on qualifying earnings, subject to eligibility

Complimentary tickets for in-house shows

Invitations to press nights

Occasional ticket offers on visiting shows

Discount in our bars and cafés

Opportunity for flexible working patterns

Wellbeing activities

Employee Assistance Programme

A fully trained team of Mental Health First

Aiders

Training and development opportunities

Cyclescheme

Computer Scheme

Interest-free travel season ticket loans

Is this role sounds like the position you are looking for, please contact us for more information on (phone number removed) or email us your CV
Only candidates based in UK and eligible to work in UK are allowed