Operations Manager

Job Description

Position :

Operations Manager / Office Manager
Tenure :

Interim Maternity Cover 14 months including handover
Hours of Work :

Part time: 2.5 days a week / 20 hrs a week
Start Date

: Start date July 2024 finish end of August 2025.
Location : Warwick, office based
Salary : Competitive salary, up to £45,000 full time equivalent per annum, pro rata amount
£22,500 approx. (*dependent on experience)

Reporting to CEO

Our client is an Engineering Consultancy who provides innovative design & simulation services to a whole variety of sectors and customers within the UK and globally. The Operations Manager is looking for a proactive, dynamic, and organised team member to cover her maternity leave.
You will oversee all operational aspects of our organisation as well as the daily operations of our office, ensuring efficiency and effectiveness in all areas.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple tasks independently and simultaneously.

Key Responsibilities:

Finance
Collaborate with external financial support, bookkeeper, and accountant, to coordinate all financial processes
Maintain forecasts, reporting to the CEO so they can allocate resources to effectively meet operational requirements within budgetary constraints of the business.
Process accounts payable and accounts receivable transactions accurately and in a timely manner. Sage and bookkeeping admin is conducted externally.
Assist with payroll processing and related tasks, such as benefits, pensions, and monitoring changes as they occur.
Maintain relationships with suppliers, vendors, and internal and external stakeholders to ensure timely delivery of services. Manage the resolve all questions or discrepancies related to finance.

IT
First line IT support is provided by Link IT. Coordinate relationship with the IT support team and any active IT related calls.
Coordinate the procurement of IT hardware and software, understand the business requirements, budgets, and seamless rollout of kit.
Maintain the internal IT infrastructure with support for our external IT team Link IT.
Knowledge of SharePoint, planning and project management of server to SharePoint migration rollout, advantageous but not essential.
Timesheet administrative management.
Collaborate with colleagues, internal and external on any IT escalations and issues.
IT new starter and induction set ups.

Office administration and processes
Maintain office efficiency by monitoring and managing administrative systems, procedures, and policies. Implement operational strategies to optimise productivity, streamline processes, and achieve organisational goals where appropriate.
Ensure compliance with company policies and procedures.
Manage and maintain H&S alongside the office administrator.
Respond to operational issues and emergencies promptly, implementing corrective actions and contingency plans, as necessary.

HR
Assist with HR related tasks, including recruitment, onboarding, appraisal admin as required, and employee record management
Work alongside the engineering manager to ensure internal HR in managed.
Collaborate with department heads and senior management to support organisational goals and initiatives. Prepare reports, presentations, and documents as required by management.
Coordination and administration of all benefits – pensions, cycle scheme, car scheme, private health, DIS and IPP.

Qualifications and Skills:
Proven experience in operations management is essential
Experience in an engineering or manufacturing environment is preferred
Mid to senior level experience essential.
Excellent organisational and time management skills, with the ability to independently prioritise tasks effectively
Strong attention to detail and accuracy in all work activities.
Higher level of proficiency in Microsoft Office Suite required – Word / Excel / PowerPoint / Outlook / Teams / SharePoint.
Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
Strong numerical aptitude and diligence, with the ability to accurately analyse and interpret financial data.
Ability to maintain confidentiality and manage sensitive financial and HR information with discretion.

We can offer you:
Salary c £45,000 full time equivalent
Your pension – Standard scheme 5% employee contribution (can be increased) and 3% employer for the duration of your employment after 3 months.
Your holiday – 12.5 days holiday pro rata based on a 2.5 day week (in addition to public holidays pro rata)
Your destination – Free parking