Operations Support Representative 2

Position Overview

To provide a wide range of administrative support functions to FortisBC Operations and Engineering

Responsibilities

• Prepares and/or closes job packages (e.g. system surveys, legal plans, plate maps, gas service lists, planning job packages, work orders).  Ensures all information required to process a job is complete, accurate, and entered into the appropriate computer system.  Monitors the progress of a job from initiation to completion.


• Composes routine correspondence and types (from draft or verbal instructions and source document references), a variety of material such as letters, memos, reports, diaries, bulletins, manuals, minutes of meetings, forms, summaries, charts and spreadsheets.


• Processes completed field work orders by ensuring all information is complete, accurate, and entered into the appropriate computer systems.


• Maintains a variety of manual and electronic file systems including setting up new files, entry and retrieval of data and processing of reports.


• Responds to routine enquiries and requests from the public, municipal offices, other utilities, various contractors and other departments.


• Responds in a prompt manner to short notice requests for information including the provision of records information for field emergencies.


• May provide clerical and administrative support including intercepting and processing administrative enquiries, monitoring work order status and field completion data, supporting variance analysis and reporting.


• Performs duties of a minor nature related to the above duties, which do not affect the rating of the job.

Requirements

• Education: High School graduation.


• Experience: Six (6) months directly related relevant work experience.


• Strong organizational skills including the ability to multitask and work under pressure during peak workload periods to meet tight deadlines.


• Strong verbal communication skills including telephone call handling skills.


• Strong written communication skills including the ability to correct spelling, punctuation, and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process enquiries.


• Courteous, professional manner in dealing with internal and external contacts including positive interpersonal skills and the ability to work in and contribute to a team environment.


• Working knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (SAP & suite of MS Office products).   Ability to type 40 WPM.


• Strong knowledge of field operations (Operate & Maintain, Order Fulfillment, Emergency, Meter to Cash) processes and procedures.


• Strong working knowledge of work and office processes and procedures.

Additional Information

• This position has restricted holiday availability based on operational requirements, for certain months of the year, as per Article 14 of the Collective Agreement.


• Assignment to work groups within Operations Process Support will be dependent on customer and operational requirements.