PA / Office Manager

Company : Kate+co

Sutton Coldfield, West Midlands (County)

Job Description - PA / Office Manager

Office Manager / PA
Location: Sutton Coldfield (Fully on site)
Salary: £40,000-£45,000

Overview:
We are seeking a highly organised and proactive Personal Assistant / Office Manager to support the Directors and Management Team of a dynamic property development company. This role is ideal for a motivated individual who thrives in a fast-paced environment, enjoys multitasking, and is passionate about providing exceptional administrative and tenant-facing services.

Key Responsibilities:

Executive & Administrative Support

Provide high-level PA support to the company Directors, including diary management and travel arrangements.
Prepare and collate materials for management and Centre meetings.
Take minutes in meetings and distribute accordingly.
Maintain an efficient and organised filing system.
Manage office hospitality and ensure a professional, welcoming environment for visitors.

Office & Facilities Management

Ensure smooth day-to-day running of the office, including IT coordination, general administration, and supplies management.
Maintain the overall appearance and functionality of the workspace to support a pleasant working environment.
Upload and code invoices in line with internal procedures.

Tenant & Centre Support

Act as a central point of contact between tenants and the management team.
Build and maintain positive relationships with all tenants through proactive and responsive communication.
Arrange tenant handovers at lease start/end, including meter readings, key collections/returns, and updating contact details.
Maintain up-to-date tenant directories and contact information.
Collate weekly trading performance from tenants and produce comprehensive monthly reports.
Conduct and report on centre utilities (electricity, gas, water) readings monthly.
Produce weekly and monthly footfall reports for performance analysis.

Compliance, Health & Safety

Ensure compliance with Health and Safety policies and relevant legislation.
Participate in and help coordinate centre emergency evacuation procedures.
Maintain up-to-date knowledge and application of all procedures relating to work activities.

For more information please contact Kirsty on or . Should your application be unsuccessful, your CV will be kept on file for future vacancies.

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PA / Office Manager

Job Description - PA / Office Manager

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