PA to Managing Director

Personal Assistant to the Director

Location: Eastcote/Ruislip
Salary: Circa £35,000 DOE
Hours: Monday to Friday, 9:00 AM – 5:30 PM
Industry: Estate Agency & Lettings

About the Role

An exciting opportunity has arisen for an experienced Personal Assistant to support the Director of a highly successful Estate & Letting Agency in the Eastcote/Ruislip area. This role requires a highly organised and proactive individual who can provide seamless administrative and operational support, ensuring the smooth running of the business.

The ideal candidate will have previous PA or Office Manager experience, strong attention to detail, and the ability to juggle multiple responsibilities in a fast-paced environment.

Key Responsibilities

Administrative & Organisational Support

• Manage the Director’s diary, appointments, and meetings, ensuring efficient scheduling
• Handle emails, correspondence, and document preparation, maintaining confidentiality
• Assist with travel arrangements, event planning, and client meetings
• Provide administrative support to the wider team as needed

Office & Operations Management

• Oversee office supplies, window displays, and general office upkeep
• Arrange weekly fruit deliveries and maintain office facilities
• Assist in managing office contracts, subscriptions, and services
• Support the team in switching service providers (e.g., phone systems, suppliers)

Project Coordination & Business Support

• Organise quarterly marketing brochures, ensuring property listings are up to date
• Assist in updating Terms of Business, gathering feedback from managers
• Manage and coordinate the staff rota, ensuring adequate cover

Financial & Invoice Management

• Chase outstanding invoices, liaising with suppliers and contractors
• Ensure invoices are processed accurately and follow up on any discrepancies

What We’re Looking For:

• Previous PA or Office Manager experience, ideally within property, professional services, or similar industries
• Exceptional organisational skills with the ability to prioritise and multitask
• Strong written and verbal communication skills
• Proactive problem solver who can take initiative and manage tasks independently
• High level of attention to detail and discretion when handling sensitive information
• Experience using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM systems
• Previous experience in property or lettings would be an advantage but is not essential

What’s in It for You?

• A varied and fast-paced role in a thriving Estate Agency
• Opportunity to work closely with a highly successful Director
• Career development opportunities within a respected and growing company
• A friendly and collaborative team environment

How to Apply

If you would like to know more about this role, please contact Sally at ProFind Property Recruitment.

Email: 
Phone:  | Mobile: 
Website: www.profindpropertyrecruitment.co.uk

ProFind Property Recruitment is acting as a recruitment agency with regards to this position. By submitting your application, you consent to ProFind Property Recruitment processing and storing your data for the purposes of your job search. If you haven't heard from us within 48 working hours, please assume that your application hasn't been successful, but you're welcome to apply for future roles.