PA to Operations Lead

PA to the Operations Director
Working hours: 8am to 5pm (Termt-time) 9:30am - 4:30pm (During holidays)
Permanent role
Office-based

The Client
A well-known historic and thriving co-educational independent school located in South West London that offers a dynamic academic environment with strong pastoral care, extensive co-curricular opportunities, and a commitment to developing well-rounded, socially responsible young people prepared for life beyond school.

In your integral role as Personal Assistant to the Operations Leads, your core responsibilities will include :

• Executive Support: Manage the Operations Leads diary, correspondence, and travel, ensuring they are fully briefed and supported for meetings, visits, and events.
• Act as a key point of contact, liaising with staff, governors, external stakeholders, and visitors
• Meeting & Minute Taking: Coordinate, attend, and minute key internal and external meetings, including governance committees
• Document & File Management: Draft correspondence, manage files, and maintain effective systems for document tracking, archiving, and version control.
• Support the Lettings Manager by managing booking systems, coordinating documentation, maintaining revenue records
• Assist the Health and Safety Adviser with compliance-related tasks, including training schedules, risk assessments, and operational logistics.
• Oversee the Receptionist and Resources Officer, ensuring consistent front-of-house service, covering absences, and managing rotas and appraisals.
• Project Involvement: Support and lead on key school projects or initiatives, applying research and planning skills to deliver outcomes within agreed timelines.
• Continuously review and improve administrative processes, using initiative to streamline operations
• Work closely with the wider administration and support teams to ensure coordinated holiday cover & smooth daily operations

About You

• Excellent interpersonal skills; ability to relate well to people on all levels
• Excellent written and spoken communication skills
• Ability to effectively plan, resource and organise projects
• Fast accurate typing skills (at least 50 wpm)
• Strong attention to detail
• Good IT skills
• Excellent problem-solving skills and ability to prioritise and use initiative in challenging situations
• Discreet nature and ability to handle work of a highly confidential nature
• Approachable, friendly and well presented

Benefits include market-leading annual leave entitlement of 33 days per year, up to 14% pension contributions, free lunches and a host of employee discounts.

This is a very rare opportunity to join a friendly and collaborative environment in a very varied yet valued position within the team. Apply now!