Patent Secretary

The Company:

Our client is a leading intellectual property firm, advising some of the world’s most innovative and successful companies. They are passionate about hiring talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment.

The Job:

On behalf of our client we are seeking a Patent Secretary to join their busy and successful team in London (near Holburn Tube Station). In this role you will be supporting around 6 Fee Earners with a full secretarial, PA and administrative activities.

Responsibilities will include:

• Proactively prepare official forms for UK, European and international patent and design applications and some foreign patent applications
• Daily monitoring of prompt schedules, dealing with cases independently where possible, and liaising with records to remove old prompts
• Amending letters, emails, specifications (including using tracked changes), ensuring completed documents are delivered accurately and to a consistently high standard
• Using the internal database to look up case/client information, using links to relevant Patent Office websites
• Preparing papers/bundles for oral proceedings
• Diary management including
• Scheduling meetings
• Preparing relevant papers and presentations for meetings
• Business travel arrangements and booking some international travel and accommodation
• Liaising with clients taking detailed telephone messages
• Primary point of contact for Fee Earners

• Preparing invoices
• File management: including scanning and managing case files via the DMS (SharePoint)
• Constantly prioritising workload
• Attending team meetings and practice group meetings
• Implementing up-to-date client special instructions
• Sending out assignment documents and forwarding on communications from foreign attorneys
• Creating and maintaining pages and publishing material on intranet

The Person:

For this role our client see seeking some who has gained previous Patent experience as a Secretary or Team Administrator. Ideally this would be working in a patent firm. Ideally you would hold a secretarial qualification too. In addition to this they are also looking for someone who is:

• Proactive with the ability to work on own initiative as well as being a strong team player
• Excellent communication skills, both written and verbal
• Organised
• Able to meet tight deadlines and work under pressure
• Fast and accurate typing
• Ability to compose simple letters
• Friendly, personable and approachable

• IT literate with knowledge of Microsoft Office tools (Outlook/PowerPoint/Excel/Word etc.)
• Experience in the following systems would also be of interest Epoline, Inprotech ,SharePoint

The Benefits:

• 25 days’ holiday, increasing by 1 day per year up to our maximum of 28 days.
• Employer pension contribution of 5% in your first year, with a minimum 3% employee contribution, increasing to 10% employer contribution after one year’s service.
• Holiday buy scheme, with the option to purchase up to 5 additional days.
• Holiday bonus, starting at £400 per year, increasing each year up to a maximum of £2,000.
• Private medical insurance
• Free confidential access to 24/7 medical, mental, legal and financial wellbeing support via Health Assured and WeCare from your first day of employment.
• Access to internal Mental Health First Aiders
• Life assurance
• Income protection, with cover for up to 5 years and compensating for up to 75% of your base salary.
• Cycle2Work scheme.

The Location:

London, WC1B (close to Holborn Station)

The Salary:

£34,000 - £55,000 depending on experience