Pay and Bill Assistant

NLB Solutions are working with a Consultancy Business in Berkhamsted that are looking for a Pay and Bill Assistant. Due to continuous growth, they have recently created this vacancy to add to their existing team. The company will offer a competitive salary and with hybrid working.

The business requires someone that has worked in a fast paced company within Pay and Bill/Contractor Payroll for a minimum of 3 years. The successful candidate will have advanced Excel and excellent communication skills as you will be liaising with both internal and external clients.

Duties:

• Validate data from Front Office system before finance systems are updated
• Process contractor timesheets on a monthly basis, using a combination of online portals and paper timesheets
• Chasing missing contractor timesheets on a monthly basis
• Ensure payments to contractors are accurate and within the agreed timescales
• Upload payments to the bank system and record on cashbook
• Ensure remittance advices are sent out in a timely manner
• Maintain Purchase Order logs and update where necessary. Liaising with internal stakeholders for new orders or revised limits if needed
• Producing sales invoices to be sent out to Clients
• Dealing with Contractor & Client queries
• To calculate contractor invoices with speed, accuracy and efficiency
• To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner
• To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged
• Payment of contractors to ensure that payments are made punctually and accurately
• To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external
• To deal with all Contractor and Billing queries in a timely manner

Person Spec:

• Candidate must have a minimum of 3 years work experience in a finance team of a small/medium sized company
• Experience of working within a multi-currency organisation would be an advantage
• Committed team player - aid all colleagues for the benefit of the Company
• Good IT skills and confident in using Microsoft Excel
• Strong attention to detail and produce work with a high level of accuracy
• Ability to communicate effectively on the telephone and in person
• Good organisational and workload management skills, with the ability to work to deadlines and prioritise work where necessary
• Ability to work in an office that demands high levels of concentration, while coping with frequent interruptions
• Integrity and understanding of care needed with sensitive information
• Ability to work well under pressure and without supervision
• Building and maintaining relationships internally and externally
• Be able to communicate at all levels with excellent writing skills
• Excellent numeracy skills and financial awareness