Pay and Bill Officer

PAY & BILL OFFICER



Reporting to the Group Finance Manager, this broad and evolving role of the Group Payroll and Billings Officer encompasses but is not limited to the following duties / expectations:

Group Contractor Payroll and Client invoicing.

• Processing of UK & International timesheets and contractor invoices.
  
• Checking timesheets are approved on in accordance with client specific formats and portal, paying attention to contractual obligations.
  
• Checking client portals for contractors timesheet, verify against candidate’s submission on the system.
  
• Processing contractors invoices in a timely manner & in accordance with candidate’s specific payment requirements.
  
• Raising client invoices and sent to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
  
• Processing of all contractor payments via various different payment methods, ACH, SEPA, PRIORITY and ensure it is paid in a timely manner and payment confirmation is sent.
  
• Running remittance advices from payment system and sending to candidates.
  
• Creating and generating contractor payments on HSBC bank as well as other banking platforms such as Rabo Bank
  
• Maintaining and updating candidates bank details in both the accounting software and banking system
  

Contractor Reporting

• Producing contractor payment report for the contractor payrun.
  
• Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month.
  
• Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries.
  
• Reconciliation of contractors processed payments against bank transactions
  
• Updating system with payments made to maintain an accurate record of payments.
  
• Produce missing timesheet report and distributing to sales consultants.
  

Managing Accounts inbox

• Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
  
• Organising emails in appropriate folders and distributing emails to correct team.
  
• Responding to emails and queries, maintaining constant communication with sales consultants and candidates.
  
• Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries
  

Other

• Send out contractor emails, stating next months pay run dates and guide.
  
• Filing, late payrun, ad-hoc duties
  
• Assisting team with ad-hoc
  

Job Type: Fixed term contract

Contract length: 12 months

Salary: £30,000.00-£35,000.00 per year

Schedule:

• Monday to Friday
  

Work Location: In person

Expected start date: 04/03/2024