Payroll Admin

To work as part of the Finance Team, and support payroll related activities and general accounting tasks as required, relating specifically to payroll, pensions, and PAYE

MAIN DUTIES & RESPONSIBILITIES:

1. Payroll administration duties as required by the practice and in liaison with the HR team and external payroll bureau.

2. Ensure salary and related information used for payroll purposes is accurately maintained.

3. Ensure changes to salaries and related information are communicated to the payroll bureau in accordance with agreed timescales.

4. Update the practice’s ERP system with payroll information in employee master files.

5. Administer salary sacrifice arrangements through payroll in accordance with HMRC rules.

6. Make staff salary payments monthly in accordance with agreed timescales.

7. Calculate SSP/ SMP/ other statutory payments and maintain records.

8. Remit payments to HMRC as required.

9. Complete P11D’s as required.

10. Prepare and issue payroll documentation to staff (including P60s, P11Ds, P45s).

11. Respond to payroll queries from staff.

12. Maintain accurate and comprehensive records of payments, adjustments, and other payroll activity.

* Administer pension scheme(s) by ensuring that:

* Correct employer and employee contributions are deducted from pay.

* Pension scheme schedules are up to date.

* Employee deductions are within the salary limits.

* Contributions are remitted promptly to pension provider(s).

* Scheme members are correctly treated for Auto-Enrolment.

* Pension providers are notified promptly for new joiners, leavers, and other changes.

* Accurate records of activity are maintained

1. Deal with annual PAYE Settlement Agreement – maintain agreement each year with HMRC and gather information relating to settlement amount.

2. Provide payroll information for year-end audit (including staff numbers, gross pay reconciliation and other information as required).

3. Maintain general ledger analysis for payroll related control accounts.

4. Payment of expenses.

The Business competency framework sets out the key competencies that are needed to perform each role in the business successfully.

The following competencies are considered critical to success in this role: • Working with People

* Analysing and accuracy

* Following Instructions & Procedures

* Delivering Results & Meeting Customer Expectations

* Adhering to Principles & Values